Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is the creative force at the heart of many of the world’s most prominent projects in the built and natural environment. Working in more than 140 countries, the firm’s designers, engineers, architects, planners, consultants, and technical specialists work with our clients on innovative projects of the highest quality and impact. As a wholly independent organisation, we are owned in trust for the benefit of our employees and their dependants: with no shareholders or external investors we determine our own business priorities and direction.

The Opportunity

Join our dynamic EIMEA Marketing, Communications & Business Development (MCBD) team to play a pivotal role in supporting our internal communications initiatives.

We’re looking for an enthusiastic and dynamic Internal Communications Coordinator with around 2-3 years'

experience to join our growing team across EIMEA. This is a fantastic opportunity to develop your communication skill set while helping shape how we engage with our people across diverse geographies, cultures, and business areas.

You’ll be part of a collaborative internal communications team and support a broad range of activities, including employee and executive communications, content creation, member engagement and strategic communications programmes.

In this role, you'll provide coordination, content creation, and reporting on communication performance and engagement. You'll create engaging content, help manage communication channels, support regional events, and contribute to projects that meet our strategic priorities.

You'll work closely with internal communications professionals across EIMEA and benefit from ongoing professional development opportunities through our Marketing, Communications and Business Development (MCBD) network. If you're passionate about storytelling, engagement, and making a difference through communication, we'd love to hear from you.

Key Responsibilities

- Excellent writing skills with a strong command of English grammar and communication principles
- Proven ability to deliver internal communications content quickly and effectively
- Create engaging content across internal communication channels and platforms
- Translate complex business information into clear, accessible communications
- Support executive and leadership communications when required
- Organise and coordinate internal events, briefings, and employee engagement activities
- Collaborate effectively with stakeholders across teams, cultures, and geographies
- Support change management initiatives through effective communication planning




- Proficiency in Microsoft Office (especially PowerPoint and Teams)
- Ability to learn and use tools such as Poppulo and SharePoint
- Ability to analyse and interpret digital engagement and performance data
- Strong organisational skills and attention to detail, with the ability to prioritise competing demands
- Resilient, adaptable, and able to manage multiple priorities and deadlines
- Curious mindset and eagerness to engage across the business to drive impactful communications
- Experience in internal communications rather than marketing, external communications, PR, media, or sales roles

Is this role right for you? If you thrive in a fast-paced, collaborative environment and enjoy crafting compelling content that resonates with diverse audiences, this role could be a great fit. You’ll bring fresh ideas, a curious mindset, and a willingness to experiment with new approaches to internal engagement. Whether you're experienced in internal communications or looking to grow in this space, we’re looking for someone who’s proactive, organised, and excited to contribute to a integral team.

Essential

Skills & Requirements

- Strong writing, editing and proofreading skills, with excellent attention to detail.
- Experience creating, editing or publishing content using agreed templates, processes and guidelines.
- Ability to deliver accurate work to tight deadlines and manage multiple tasks effectively.
- Ability to manage competing priorities and consistently meet deadlines
- Collaborative working style and ability to build positive relationships across teams.
- Confidence using Microsoft 365 tools and willingness to learn communication and measurement platforms.
- Basic understanding of digital channels and performance reporting.
- Ability to follow established processes and handle information responsibly.
- Curiosity, initiative and a commitment to continuous learning and development.
- Awareness of different audience needs and the importance of inclusive communication.

Desirable

- Previous experience in internal communications within a matrixed organisation
- Experience with basic video, image and audio editing (e.g., Adobe Premiere Pro, Adobe Photoshop, Final Cut Pro, Canva, Adobe Creative Suite, or similar tools).
- Interest in sustainable development and the built environment

What We Offer You At Arup, we care about each member’s success, so we can grow together. Guided by our values,



we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

Profit

Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact [email protected] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

📌 Internal Communications Coordinator (EIMEA) (Madrid)
🏢 Arup
📍 Madrid