ICFO (Institute of Photonic Sciences) is a globally recognized research center in Barcelona dedicated to advancing photonics and light-based technologies. With around 500 employees from over 70 nationalities, ICFO combines research, education, innovation, and technology transfer to create scientific and societal impact. Main Responsibilities Administrative and Organizational Support: * Provide structured administrative support to assigned Research Groups. * Help Group Leaders and researchers navigate ICFO’s policies, procedures and institutional requirements. * Prepare, organize and follow up on requests, documentation and recurring administrative processes. * Anticipate requirements, deadlines and approvals. * Maintain visibility over pending matters and support their timely completion. Institutional Coordination: * Coordinate administrative interactions between Research Groups and the relevant institutional teams. * Structure and channel requests to the appropriate Operational Teams. * Help ensure that information is complete,



coherent and submitted through the appropriate processes. * Monitor actions involving several teams and elevate unresolved issues when required. * Support compliance with institutional policies, procedures and deadlines. Support to Research Activity: * Contribute to the administrative and organizational preparation of activities involving Research Groups. * Support processes related to visitors, meetings, events, logistics, onboarding, personnel matters, training, travel, purchasing, access and other recurring institutional activities. * Coordinate with the teams responsible for each process and work according to their procedures and guidance. * Prepare briefings, supporting documentation and practical arrangements where required. Process Improvement and Digital Transformation: * Contribute to the review, simplification and standardization of administrative processes affecting Research Groups. * Participate in digital-transformation initiati

📌 Research Group Officers (Castelldefels)
🏢 Barcelona Institute Of Science And Technology (Bist)
📍 Castelldefels