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Role Purpose

As part of a Design and Construction EMEA team and reporting to EMEA Regional Procurement Manager and Customer’s Sourcing and Procurement Department - the GREF (General Real Estate & Facilities) Sourcing Specialist will coordinate the completion of construction RFP/RFI documents, their submission, comparison and analysis to support negotiations executed by Procurement and team decision making. After decision, the role might support in communication to finalize contractual documents, ensure proper documentation and internal communication. The role is dedicated to one of our biggest Customers - approx. 120 projects per year.

What this job involves

Running centralized and integrated tender processes (RFI/RFPs) on Client’s procurement web platform. Maintaining Vendor Data Base for EMEA Region and related documentation. Responsibilities are split at Project Level and Portfolio Level.

Portfolio Level Responsibilities

- Support Sourcing activities workload.
- Developing and maintaining vendors’ database




- Liaise with clients procurement and legal team to set up and improve Sourcing and Procurement process
- Support operations to stick to project schedule for Procurement activities
- Procurement Support of project cost development
- Maintain day-to-day relationships with vendors
- Provide guidance for Program Managers on Sourcing and Procurement process tools, procedures, policies
- Support D&C; Program Managers with expertise on RFP specifications completeness and coordinate timelines
- Participate and contact in training of employees as well as e-training of business owner for procurement tools roll‑out
- Work in full compliance with the company Spending and Transaction policy

Project Level Responsibilities
- Support on Project Sourcing Strategy selection aligned with Client’s procedures
- Support on getting necessary legal templates to go out to tender
- Support the following project sourcing processes: Design, Project Management, Cost Management, General Contractor, Subcontracted packages, other consultants
- Providing necessary benchmarking and capturing information to support Design and Construction Team
- Manage RFP/RFI Packages
- Submit RFxs in client’s procurement tool
- Create bidders’ proposal comparisons and support proposal evaluation up to completion
- Support contractor bidding process
- Participation on vendor cost negotiation (based on cost tool, related to budget and CAPex)
- Participation on defining vendor bidding lists
- Participation on contractor subcontract negotiations
- Support on Legal agreements completion: commercial terms and appendixes
- Control if project Costs of Works are at or below approved budgets or estimated budgets
- Client presentations to demonstrate value for money & savings achieved from the program
- Liaison with JLL’s other client

📌 Sourcing Specialist (Madrid)
🏢 Jones Lang Lasalle
📍 Madrid