Job Description

- Provide office support services to ensure efficiency and effectiveness within the Evolution office.
- Greet, assist, and/or direct the public to the appropriate host employee.
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register, and send mail and cargo from/to company parties or partners.
- Manage the Biometric system, taxi service, and visitors’ sign-up system and register visitors in line with the policy.
- Ensure monthly procurement duties promptly.
- Manage and supervise plants, gardening & cleaning services.
- Ensure that the reception area is always kept tidy and clean.
- Cooperation with the Security team.
- Maintain the condition of the office and arrange necessary technical repairs via the ticketing system, manage performance.
- Manage kitchenette and dining area to be always in order.
- Maintain general office tidiness and supervision of cleaners.
- Take part in training processes of the new employees in the department.
- Co-ordinate and maintain administrative records such as gym benefits etc.
- Managing wiki page & EvoSpace for related responsibilities.
- Pre-approve all office-related orders with the Office Manager.
- Check and ensure that coffee,



vending machines, and other office equipment are in working condition, arrange technical maintenance if required.
- Monitor office supplies inventory and take care of groceries and water supplies in the office - place orders, control deliveries, go shopping if needed, and prepare expense reports.
- Ensure compliance with all company policies, procedures, and guidelines.
- Assist with Real Estate questions.
- Take care of maintaining the office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering, and maintenance of existing.
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, and ensure availability of office supplies in meeting rooms.
- Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications.
- Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work.
- Deal with customer complaints or issues.

This is a temporary position to cover a period of sick leave, expected to last approximately 3 months.

📌 Office Coordinator - Temporary Position (Madrid)
🏢 Evolution
📍 Madrid