Welcome to an exciting opportunity to join our team as an Administrative Assistant. We are seeking a motivated, organised and collaborative person to provide efficient administrative support across the business. If you are detail-oriented, proactive and confident managing competing priorities, we encourage you to apply.

About the Role

The Administrative Assistant will provide essential day-to-day support to colleagues, helping to ensure that office operations run smoothly and efficiently. The role will include coordinating meetings, managing correspondence, maintaining records and assisting with a range of administrative and organisational tasks.

The successful candidate will work closely with colleagues across the business and communicate with clients, suppliers and other stakeholders in a professional manner. This role is adecuado for someone who enjoys working in a fast-paced environment, takes pride in delivering high-quality work and is keen to develop their administrative skills. Please MIND that this is a part-time job with 5h work day.

Key Responsibilities

- Provide general administrative and clerical support to the team

- Manage calendars, schedule meetings and coordinate appointments

- Prepare documents, presentations, reports and correspondence

- Maintain accurate electronic and paper records, files and databases

- Handle incoming enquiries and direct requests to the appropriate colleagues

- Arrange travel, meeting rooms and other logistical requirements as needed

- Support invoice processing, purchase orders and other basic financial administration

- Monitor office supplies and coordinate orders with suppliers

- Assist with onboarding,



internal events and other business administration activities

- Maintain confidentiality and handle sensitive information with care

- Contribute to process improvements and help ensure efficient administrative workflows

What We're Looking For

- Previous experience in an administrative assistant, office assistant, team assistant or similar role is desirable

- Excellent organisational skills and strong attention to detail

- Ability to manage competing priorities and meet deadlines

- Clear and professional written and verbal communication skills in English

- Proficiency in Microsoft Office applications, including Outlook, Word and Excel

- Confident using digital tools, databases and office management systems

- Proactive approach with the ability to work independently and as part of a team

- Professional, reliable and adaptable attitude

- Discretion and the ability to handle confidential information appropriately

- Willingness to learn and contribute to continuous improvement

Why Choose Us?

Join a supportive and collaborative organisation where your contribution will make a meaningful difference to the smooth running of the business. You will work alongside experienced colleagues, gain exposure to a broad range of administrative activities and have opportunities to develop your skills.

We value professionalism, teamwork and a positive working environment. Our approach encourages learning, open communication and a healthy work-life balance.

We are an equal opportunity employer and welcome applications from individuals of all backgrounds and experiences. We are committed to building a diverse and inclusive workplace where everyone can thrive.

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📌 Administrative Assistant (Madrid)
🏢 Abion
📍 Madrid