Welcome to an exciting opportunity to join our team as an Administrative Assistant. We are seeking a motivated, organised and collaborative person to provide efficient administrative support across the business. If you are detail-oriented, proactive and confident managing competing priorities, we encourage you to apply.

About the Role The Administrative Assistant will provide essential day-to-day support to colleagues, helping to ensure that office operations run smoothly and efficiently. The role will include coordinating meetings, managing correspondence, maintaining records and assisting with a range of administrative and organisational tasks.

The successful candidate will work closely with colleagues across the business and communicate with clients, suppliers and other stakeholders in a professional manner. This role is adecuado for someone who enjoys working in a fast-paced environment, takes pride in delivering high-quality work and is keen to develop their administrative skills.

Please MIND that this is a part-time job with 5h work day.

Key Responsibilities

Provide general administrative and clerical support to the team

Manage calendars, schedule meetings and coordinate appointments

Prepare documents, presentations, reports and correspondence

Maintain accurate electronic and paper records, files and databases

Handle incoming enquiries and direct requests to the appropriate colleagues

Arrange travel, meeting rooms and other logistical requirements as needed

Support invoice processing, purchase orders and other basic financial administration

Monitor office supplies and coordinate orders with suppliers

Assist with onboarding,



internal events and other business administration activities

Maintain confidentiality and handle sensitive information with care

Contribute to process improvements and help ensure efficient administrative workflows

What We're Looking For

Previous experience in an administrative assistant, office assistant, team assistant or similar role is desirable

Excellent organisational skills and strong attention to detail

Ability to manage competing priorities and meet deadlines

Clear and professional written and verbal communication skills in English

Proficiency in Microsoft Office applications, including Outlook, Word and Excel

Confident using digital tools, databases and office management systems

Proactive approach with the ability to work independently and as part of a team

Professional, reliable and adaptable attitude

Discretion and the ability to handle confidential information appropriately

Willingness to learn and contribute to continuous improvement

Why Choose Us? Join a supportive and collaborative organisation where your contribution will make a meaningful difference to the smooth running of the business. You will work alongside experienced colleagues, gain exposure to a broad range of administrative activities and have opportunities to develop your skills.

We value professionalism, teamwork and a positive working environment. Our approach encourages learning, open communication and a healthy work-life balance.

We are an equal opportunity employer and welcome applications from individuals of all backgrounds and experiences. We are committed to building a diverse and inclusive workplace where everyone can thrive.

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📌 Administrative Assistant (Madrid)
🏢 Abion
📍 Madrid