Junior Operations & Office Assistant

Apeiron Intelligence is a technology company based in Barcelona, spun out of the Catalan Institute of Nanoscience and Nanotechnology (ICN2). We are looking for a person to join the Operations team, reporting to the Director of Operations. No previous experience is required, and full training in the functions of the role will be provided.

Responsibilities

- Prepare and send the internal weekly bulletin.
- Manage purchase orders, travel bookings and follow-up with suppliers.
- Record and file invoices and track payment and collection due dates.
- Write the minutes and the summary of agreements of the weekly team meeting.
- Maintain the CRM: add contacts, update records and send first-contact emails to new leads.
- Maintain the register of associations, clusters and partners and handle their correspondence.
- Review permissions and naming conventions of the company documentation and maintain the activity report.
- Support human resources (employment paperwork, hires and leavers, coordination with the payroll advisory firm) and recruitment processes.
- Support marketing and social media, including publishing on LinkedIn.
- Prepare corporate trade fairs, missions and events, and attend them.

Requirements





- Professional proficiency in English and Spanish, spoken and written. Catalan is a significant plus.
- Availability to travel to trade fairs and events in Spain and abroad, with a minimum notice of fifteen calendar days.
- Education in administration, management or a related field (upper secondary school or intermediate vocational training as a minimum).
- Basic command of Word, Outlook and Teams.

Desirable

- Experience in administration, office management or operations.
- Experience in technology or software companies.
- Knowledge of other languages.

Conditions

- Permanent, full-time contract (40 hours per week).
- Gross annual salary according to the experience, paid in 12 instalments with the extra payments pro-rated, in accordance with the Spanish national collective agreement for consultancy firms.
- Two days per week on site at our Barcelona office (Carrer de la Llacuna 162, Sant Martí), agreed with the supervisor. The remaining days are remote.
- Adaptable working hours, agreed by mutual consent.
- Annual leave as set out in the collective agreement.
- Travel expenses reimbursed against receipts, plus the company employee benefits.

📌 Asistente de operaciones y oficina (Junior Operations & Office Assistant) (Sabadell)
🏢 Apeiron Intelligence
📍 Sabadell