Receptionist & Office Management Intern – Madrid

GBSB General Business School is looking for a Receptionist & Office Management Intern in Madrid who will be the first point of contact for our campus, provide administrative support to students, and assist with front-desk, office, and facility management activities.

This is a part-time internship (25 hours per week, Monday to Friday), with a schedule from 14:30 to 19:30. The position is available for an immediate start and will run until December 18, 2026.

This opportunity is specifically intended for current students enrolled in Business Administration, Business Management, Office Administration, Hospitality Management, or a closely related field, whose academic institution can provide the necessary internship agreement.

Main responsibilities will include:

- Reception: attend visitors, handle phone calls, receive/send parcels, and maintain relevant records in Excel
- Process and send international parcels and track shipments
- Student & lecturer documentation: prepare and maintain lists and records, ensure documentation is updated and properly filed, prepare attendance sheets, register attendance in Classlife, and file medical justifications
- Classrooms: ensure classrooms are neat and organized, store materials after classes, clean whiteboards, and manage classroom equipment
- Coordinate with facility service providers, including cleaning, printers, and repairs,



and support with collecting and comparing quotations when required
- Monitor the condition of campus facilities, report issues, and support their resolution

An ideal candidate:

- Is currently enrolled in Business Administration, Business Management, Office Administration, Hospitality Management, or a closely related program
- Is eligible to complete an internship as part of their current studies and can obtain an internship agreement from their university or educational institution
- Has an interest in reception, administration, or office coordination
- Is dynamic, approachable, and attentive to students’ needs
- Has strong communication and customer service skills
- Has a good level of English and Spanish, with daily communication in English
- Has basic IT skills, particularly Microsoft Office; knowledge of LMS/VLE systems is a plus
- Is responsible, proactive, and eager to learn in an international environment

What do we offer:

- Part-time schedule from 14:30 to 19:30, Monday to Friday
- Immediate start, with the internship running until December 18, 2026
- Opportunity to gain hands-on experience in an international, English-speaking academic environment

Disclaimer: GBSB Global promotes diversity, inclusion, and equal opportunity in employment. All appointments are made on merit and in accordance with institutional policies.

📌 Receptionist & Office Management Intern (Madrid)
🏢 Gbsb Global Business School
📍 Madrid