Our partner is looking for a Finance & Administrative Operations Coordinator based in Spain.
This is a hands‐on finance and business operations role supporting a growing small business in a fast-moving environment. You will combine accounts receivable, reconciliation, bookkeeping support, payroll coordination, and administrative operations. The role requires strong practical experience with QuickBooks Desktop, payment follow-up, financial records, and Excel-based reporting. Accountabilities Manage weekly accounts receivable aging reviews, identify overdue balances, and proactively follow up on outstanding customer payments.
Coordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances.
Monitor deposits from checks, cash, and money orders collected by field staff and reconcile expected customer payments against bank and accounting records.
Use billing platforms such as Service Channel and related systems to monitor billing exceptions and payment issues.
Prepare Excel‐based reports,



reconciliations, financial trackers, and other operational reports.
Gather receipts and supporting documentation for business expenses, including fuel, supplies, maintenance, uniforms, vehicle costs, vendor purchases, and other card activity.
Coordinate with the bookkeeping team by answering questions, gathering source documents, tracking outstanding requests, and ensuring documentation is delivered promptly.
Prepare payroll support information, including commissions, additional pay items, reimbursements, pay‐stub checks, and supporting documentation.
Gather new‐hire payroll information and maintain organized payroll‐support records while following up on missing details.
Support inventory and receipt management, office supply ordering, and fleet‐related administrative coordination.
Prepare and route client‐related documents and provide routine administrative support, including scheduling, record m

📌 Finance & Administrative Operations Coordinator (Madrid)
🏢 Lever
📍 Madrid