Sonae Sierra is an international real estate company dedicated to delivering solutions to meet our client’s ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.

We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of real estate.

Location : Sonae Sierra's Central Offices in Spain

Experience:

- Proven experience as a Receptionist, Secretary, or in a similar administrative role (typically 1–2 years) .

Language & Technical Skills :

- Software Proficienc y: Expert knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling tools.
- Office Equipme nt: Familiarity with multi-line phone systems, scanners, printers..
- English Proficien cy: B2 Level (Upper-Intermediate) required. Must be able to maintain fluent conversations, write professional emails, and understand complex instructions in English.

Core Competencies (Soft Skills):

- Communicat ion: Exceptional verbal and written communication skills for professional interaction with clients and staff.
- Organizat ion:



Superior time-management and multitasking abilities to handle competing priorities from the secretary pool.
- Discret ion: Ability to handle sensitive information with a high level of confidentiality and professionalism.
- Customer Serv ice: A friendly, proactive, and patient demeanor, even under pressure.

Key Responsibilities:

- Front Desk Manage ment: Greet visitors, manage the sign-in process, and direct guests to the appropriate person or department.
- Call Hand ling: Answer, screen, and route incoming calls using a multi-line phone system; take accurate messages when necessary.
- Administrative Support (P ool): Execute a variety of tasks for different teams, including data entry, filing, photocopying, preparing reports or correspondence, expenses report / Corporate Card. (VISAS)..
- Calendar & Meeting Coordina tion: Schedule appointments, book meeting rooms, and assist in organizing company events or travel arrangements.
- Mail & Logis tics: Receive, sort, and distribute daily mail and deliveries; manage outgoing courier services.
- Office Mainten ance: Monitor and order office supplies, ensuring the reception area and shared workspaces remain tidy and professional.

📌 Secretary / Receptionist (Madrid)
🏢 Sonae Sierra
📍 Madrid