Main PurposeWe are seeking an Administrative & Office Management Assistant to support daily activities within our Madrid Corporate office. The role focuses on administrative coordination, basic accounting support, and office assistance. This role provides essential assistance to HR, Finance, and teams members to ensure smooth internal processes and efficient office coordination.

¿No sabe con seguridad qué habilidades necesitará para esta posibilidad? Simplemente lea la descripción completa a continuación para obtener una idea clara de los requisitos del candidato.
Key Responsibilities
- Administrative Support: Provide day-to-day administrative support to the team.
- Manage emails, phone calls, and internal communications efficiently.
- Organize and maintain accurate files, records, and documentation.
- Schedule meetings and assist with calendar coordination.
- Prepare basic documents, reports, and presentations as required.
- Support HR administrative tasks, ensuring compliance with office policies and timely submission of documents.
- Coordinate internal and external events,



including meetings, seminars, and business lunches.
- Ensure compliance with internal procedures and documentation standards.
- Ensure strict confidentiality of all information handled.
- Accounting & Procurement Support: Help reconcile supplier invoices.
- Assist with KYC requests and renewal processes, including collection and verification of client documents and updating internal records.
- Liaise with internal teams and external vendors as needed.
- Look for new suppliers when needed to support internal office activities.
- Manage insurance claims and coordinate their resolution.
- Office Management: Oversee general office operations, including managing supplies, organizing meeting rooms, and ensuring the smooth running of the office environment.

Knowledge, Skills and Abilities
- Proven experience as an Assistant, or in a similar administrative role.
- Excellent communication and writing

📌 Administrative & Office Management Assistant (Madrid)
🏢 Puma Energy
📍 Madrid