Administration Secretary Staff
Location: Madrid, Spain
Contract Type: Contract
Contract Length: 7 months

Job Purpose

Responsible for managing and controlling project documentation on behalf of the project owner, ensuring all documentation is accurate, complete, and compliant with project standards and contract requirements. The role ensures all technical and contractual documentation is properly tracked and managed, providing transparency and control for the owner. Ensures that all contractors and suppliers adhere to established project documentation protocols.

Key Responsibilities
- Manage documentation flow, including receiving, registering, tracking, distributing, and archiving all incoming and outgoing documents (e.g., contracts, drawings, specifications, QA/QC records).
- Ensure compliance with established quality standards (such as ISO documentation standards), regulatory requirements, and client specifications.
- Maintain data integrity and security of all project documents, including managing access rights and version control.




- Supervise and mentor a team of junior document controllers and administrative staff, providing training on systems and procedures.
- Coordinate with diverse stakeholders, including project managers, engineers, contractors, and clients, to ensure timely document review, approval, and retrieval.
- Conduct regular audits and quality checks of the document management systems and records to maintain accuracy and address compliance issues.
- Generate reports, registers, and logs for progress meetings, management reviews, and audits.
- Support construction and commissioning activities.
- Oversee project handover and close-out documentation and reporting.
- Develop and implement robust document control procedures and workflows across projects.

Requirements
- Diploma in a relevant discipline.
- Minimum 7 years' experience with EPC phases: FEED, detailed engineering, procurement, construction, commissioning, and start-up.
- At least 5 year

📌 Administration Secretary Staff (España)
🏢 Kintec Recruitment
📍 España