Your role
What you'll be doing
Executive Assistant
What We Need
We are looking for a highly organised, proactive, and professional Executive Assistant to provide direct support to the Managing Director and Chief Business Officer. The role will combine executive support, business coordination and administrative responsibilities, helping both executives manage their day-to-day activities efficiently while also supporting the wider business with presentations, meetings, logistics and internal coordination. The successful candidate will be comfortable working in a fast-paced international environment, managing multiple priorities and interacting with senior stakeholders across the organisation.
How We Work
As an Executive Assistant, Corpay will set you up for success by providing:
· Assigned workspace in Spain office.
· Company-issued equipment
· Formal, hands-on training with local management
Role Responsibilities
The responsibilities of the role will include:
· Managing and coordinating the calendars of the Managing Director and Chief Business Officer, including meetings,
appointments, and key business commitments.
· Organising internal and external meetings, ensuring agendas, documentation and logistics are prepared in advance.
· Coordinating business travel, accommodation, itineraries, and related logistics.
· Preparing and formatting PowerPoint presentations, reports, and other business materials for internal and external meetings.
· Supporting the preparation and coordination of management meetings, business reviews and other senior-level forums.
· Assisting with general administrative activities, documentation, expenses, and internal processes.
· Coordinating with different teams and functions across Spain and Europe to support business initiatives and following up on actions when required.
· Helping to organise client meetings, internal events, and other business-related activities.
· Maintaining a high level of confidentiality when handling sensitive busines
📌 executive assistant (Madrid)
🏢 Corpay
📍 Madrid