Administration Manager

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About Reinschiff
Reinschiff is a Mallorca-based yacht management, storage, brokerage and refit company. We support yacht owners, captains and professional partners with the administration and coordination required to keep yachts, projects and day-to-day operations running properly.
We are looking for an experienced Administration Manager to take ownership of our day-to-day office administration.
This is a hands-on position in a small and growing company. It suits someone who works independently, keeps information organised, identifies what needs attention and follows tasks through to completion.
Your responsibilities
- Manage shared company inboxes, calendars, appointments, reminders and administrative follow-ups
- Maintain company records, digital filing systems, checklists and recurring deadlines
- Coordinate employee administration, including personnel files, holidays, onboarding, offboarding and time-tracking records




- Prepare documents and information required by our gestoría and other professional advisers
- Coordinate invoices, receipts, supplier documents and accounting records in Holded
- Maintain monthly administrative and financial overviews for management
- Create project files, process new job information and ensure operational documentation remains complete and up to date
- Coordinate administrative communication with suppliers, subcontractors and service partners
- Maintain client, enquiry and sales records and support proposal and enquiry follow-ups
- Identify missing information, outstanding actions and approaching deadlines and follow them through proactively
- Improve administrative processes and document them through clear checklists and procedures

What we are looking for
Requirements:
- Fluent English, German and professional Spanish
- Business administration apprenticeship or studies (or equivalent prof

📌 Administrative Manager (Palma)
🏢 Reinschiff Yacht Management - Paraleni SLU
📍 Palma