Adaptable Virtual, Madrid, Spain Full time At MiniMed, you can begin a lifelong career of exploration and innovation, while helping make a difference in the lives of people living with diabetes around the globe. You'll lead with purpose, breaking down barriers to innovation for a more connected, compassionate world.

The Executive

Assistant serves as a trusted partner to the VP of Marketing, managing priorities, coordinating activities, and ensuring seamless day-to-day operations. Manage complex calendars and communications, meeting operation, travel arrangements, and expense reporting for the VP of Marketing. Coordinate leadership virtual meetings, F2F team events and off-site meetings, including agenda development, logistics, materials and post-meeting follow-up/surveys.

Support virtual meeting operations by managing invites, virtual meeting set-up, agenda inputs and attendance needs. Assist with budget tracking, purchase requests, vendor coordination, and administrative processes. Prepares and formats high-quality materials using Microsoft 365 applications, including PowerPoint presentations, Excel trackers/reports, Word documents, Teams/meeting resources, OneNote, and SharePoint/OneDrive file organization.

Coordinates domestic and international travel and logistics, itinerary planning, timely expense submission, and reconciliation through Concur Administers vendor/supplier set-up in applicable SAP system and coordination with cross-functional support teams. Strong working knowledge of Microsoft 365 tools and collaboration practices, including Outlook, Teams, Word, Excel, PowerPoint, OneNote/Loop, SharePoint, and OneDrive. Strong communication skills in English, additional languages a plus Demonstrated experience managing complex calendars, senior-level meetings, confidential information, travel, expenses, and cross-functional stakeholder coordination.





Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and collaborative digital workspaces; able to create polished, accurate, and executive-ready materials. Ability to build simple dashboards, trackers, or status summaries in Excel or Microsoft 365 tools. Comfort working in a hybrid environment and coordinating support across multiple leaders and locations when needed.

Strong ability to improve meeting cadence, communication flow, and leadership follow-up through disciplined planning and execution.

Experience supporting senior commercial, sales, finance, or general management leaders in a matrixed organization. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every stage of your career and life. MiniMed is a full-stack insulin delivery company dedicated to supporting people living with diabetes through every step of their journey — when and how they need it. With a heritage rooted in technology, empathy, and a relentless pursuit of innovation, we're focused on one thing: making every day a better day for people with diabetes.

It is the policy of MiniMed to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, MiniMed will provide reasonable accommodations for qualified individuals with disabilities.

📌 Executive Assistant - Vp Marketing (La Mancha)
🏢 MiniMed
📍 La Mancha