Administration Manager

About Reinschiff

Reinschiff is a Mallorca-based yacht management, storage, brokerage and refit company. We support yacht owners, captains and professional partners with the administration and coordination required to keep yachts, projects and day-to-day operations running properly.
We are looking for an experienced Administration Manager to take ownership of our day-to-day office administration.
This is a hands-on position in a small and growing company. It suits someone who works independently, keeps information organised, identifies what needs attention and follows tasks through to completion.

Your responsibilities

• Manage shared company inboxes, calendars, appointments, reminders and administrative follow-ups
• Maintain company records, digital filing systems, checklists and recurring deadlines
• Coordinate employee administration, including personnel files, holidays, onboarding, offboarding and time-tracking records
• Prepare documents and information required by our gestoría and other professional advisers
• Coordinate invoices, receipts,



supplier documents and accounting records in Holded
• Maintain monthly administrative and financial overviews for management
• Create project files, process new job information and ensure operational documentation remains complete and up to date
• Coordinate administrative communication with suppliers, subcontractors and service partners
• Maintain client, enquiry and sales records and support proposal and enquiry follow-ups
• Identify missing information, outstanding actions and approaching deadlines and follow them through proactively
• Improve administrative processes and document them through clear checklists and procedures

What we are looking for

Requirements:
- Fluent English, German and professional Spanish
- Business administration apprenticeship or studies (or equivalent professional experience)
- Strong organisation and attention to detail
- Process ownership and proactive problem-solvin

📌 Administrative Manager (Islas Baleares)
🏢 Reinschiff Yacht Management - Paraleni SLU
📍 Islas Baleares