About the Role
We are looking for a highly organized Retail Visual Merchandising & Production Coordinator to support beauty and retail launches across local and international markets.
The successful candidate will coordinate the end-to-end delivery of visual merchandising materials, from the initial briefing, layouts and prototypes through supplier production, purchase order preparation, logistics, in-store installation and launch readiness.
The idóneo candidate combines strong project coordination skills with visual merchandising knowledge, commercial awareness and the ability to manage multiple stakeholders, suppliers and deadlines simultaneously.
Key Responsibilities
- Coordinate the production of retail visual merchandising materials, including cassettes, gondolas, backwalls, labels, lightboxes, furniture and other point-of-sale (POS) materials.
- Translate briefs into layouts, planograms, prototypes and production-ready technical requirements for beauty retail environments.
- Manage supplier communication, quotation requests, cost follow-up,
prototype reviews and production timelines.
- Coordinate internal approvals with Brand, Commercial, Visual Merchandising, Supply Chain and Purchasing teams.
- Prepare and maintain the information required for Purchase Orders (POs), including internal codes, EAN/product data, forecasts, pricing and Excel-based tracking files.
- Follow up on supplier production, warehouse receipt, dispatches, shipment tracking and store distribution.
- Coordinate installation teams, store access, installation readiness and the implementation of point-of-sale materials across retail locations.
- Confirm that materials have reached stores before launch and support the resolution of delivery, production or installation issues.
- Adapt visual merchandising briefings and material requirements to different international and local markets, including Southern Europe and other global markets.
- Maintain accurate and up-to-date launch documentation,
📌 Retail Visual Merchandising (Madrid)
🏢 3INA
📍 Madrid