Job Purpose
Provide proactive administrative leadership for the Spain business by ensuring the smooth flow of orders and the effective management and control of administrative tasks, thereby enabling the efficient functioning of the Spain business
Key Accountabilities
Administration & Facilities Management
- Manage the procurement of office supplies and other purchases required for day-to-day office operations
- Administer rental and lease contracts
- Provide HR support: employment contracts, holidays, health/sick leave, onboarding, offboarding, documentation, and asset management
- Support Environment, Health & Safety (EHS) compliance
- Coordinate occupational health requirements
- Implement and maintain internal policies and procedures
- Manage Fundae (training subsidy) administration
- Obtain and manage the use of digital signatures
- Organise and coordinate meetings
Vendors & Suppliers – filing and update
- Register vendor invoices in the CIMMRA portal
- Ensure invoices are processed and paid on time
- Contract Management in coordination with Legal
Sales Support
- Manage the company car fleet
- Administer IT assets
- Manage mobile and internet provider services
- Oversee the compensation plan / flexible benefits platform
- Coordinate IT support
- Review and prepare client and supplier contracts
Back-Up Customer Service
- Answer phone calls and emails from clients
- Manage incidents relating to customer orders
- Enter daily orders for hospitals and wholesalers
- Ensure orders reach the logistics agency for timely delivery
Skills & Knowledge
Educational qualifications:
- Secondary education
- Intermediate level of Excel
- High level of English
Relevant experience:
- 3–4 years’ experience as an Office Manager
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Propósito del Puesto
Proporcionar liderazgo administrativo proactivo para el negocio de España, garantizando el flujo optimizado de los ped
📌 Office Manager (Madrid)
🏢 Cipla
📍 Madrid