The Vall Hebron Institute of Research (VHIR) is offering a position for a Receptionist within the Clinical Trials Operations Unit. The role will be based at the Mediterrània Building, providing front-desk and operational support to the Clinical Research Office located within the same facility.
Main responsibilities and duties:
• Provide front-desk and operational support to staff at the Institut de Recerca de Vall d'Hebron (VHIR), including internal courier services and general assistance tasks.

• Ensure compliance with internal regulations related to the proper functioning and security of VHIR buildings by:
• Conducting daily facility inspections and following established alarm protocols when required.

• Monitoring and controlling building access.

• Managing access for external personnel.

• Overseeing internal mail distribution.

• Transporting samples, documents, and materials between Campus buildings as needed.

• Receiving, registering, and distributing parcels and deliveries.





• Manage incoming and outgoing correspondence and shipments for the Clinical Research area, ensuring accurate verification, logging, and delivery to recipients.

• Coordinate workspace reservations and welcome external professionals (e.g., monitors, auditors, CRAs), confirming bookings, assigning desks, and issuing access cards in accordance with established procedures.

• Address and resolve incidents related to space reservations in coordination with the Clinical Trials Operations Unit.

• Report technical or facility-related issues (IT, access systems, maintenance, cleaning, alarms, equipment) to the appropriate departments and follow up as needed.

• Oversee office supply stock control for the Clinical Research Facilities and process replenishment requests according to internal procedures.

• Support the administration of the ASSCLI monitoring platform, including user registrations and incident management.

• Perform all assigned duties in accordance with established procedures an

📌 Administrative Recepcionist (Barcelona)
🏢 VHIR
📍 Barcelona