Job Overview The Workplace Services Coordinator is responsible for delivering outstanding service-oriented support to our Madrid office. You will have a varied remit working across a number of areas and in conjunction with employees, visitors and clients to ensure the efficient coordination of office operations.
Office Management
Responsible for the day-to-day operations of the Madrid office to ensure the office runs smoothly and efficiently
Act as the key point of contact for office-related vendors, maintaining all relevant documentation and processing payments when required, ensuring adherence to Finance processes
Support the onboarding of new starters, assist with leavers and movers including office set-up and orientation
Support lease management for the office, tracking key deadlines and connecting all decision makers
Work closely with our third-party Health and Safety service provider to ensure compliance with Spanish occupational risk legislation
Support company environmental initiatives by tracking and recording required information for the Madrid office,



such as Green House Gas emissions and Plastic Free Month
Collaborate with the General Workplace Services team to share best practices and contribute to improved processes across office operations
Work with the Madrid Social and Wellbeing Committee to plan internal employee events, such as the annual party, office dinners or Lunch and Learns. Tracking attendance and budget, in line with global Workplace Services directives
Support visiting employees and Executive staff, by arranging office access and local travel arrangements, if required
Oversee the provision of catering services for meetings and events ensuring quality and timely delivery.
Administration
Maintain content on the intranet and other internal documentation on the Madrid office.
Conduct general administration and ad-hoc tasks as required, to support local Business Leaders, including accurately filing company documents and maintaining various reco

📌 Part Time Reception/office Coordinator (España)
🏢 Control Risks
📍 España