The Vall Hebron Institute of Research (VHIR) is offering a position for a Receptionist within the Clinical Trials Operations Unit. The role will be based at the Mediterrània Building, providing front-desk and operational support to the Clinical Research Office located within the same facility.
Main responsibilities and duties:
- Provide front-desk and operational support to staff at the Institut de Recerca de Vall d'Hebron (VHIR), including internal courier services and general assistance tasks.
- Ensure compliance with internal regulations related to the proper functioning and security of VHIR buildings by:
- Conducting daily facility inspections and following established alarm protocols when required.
- Monitoring and controlling building access.
- Managing access for external personnel.
- Overseeing internal mail distribution.
- Transporting samples, documents, and materials between Campus buildings as needed.
- Receiving, registering, and distributing parcels and deliveries.
- Manage incoming and outgoing correspondence and shipments for the Clinical Research area,



ensuring accurate verification, logging, and delivery to recipients.
- Coordinate workspace reservations and welcome external professionals (e.g., monitors, auditors, CRAs), confirming bookings, assigning desks, and issuing access cards in accordance with established procedures.
- Address and resolve incidents related to space reservations in coordination with the Clinical Trials Operations Unit.
- Report technical or facility-related issues (IT, access systems, maintenance, cleaning, alarms, equipment) to the appropriate departments and follow up as needed.
- Oversee office supply stock control for the Clinical Research Facilities and process replenishment requests according to internal procedures.
- Support the administration of the ASSCLI monitoring platform, including user registrations and incident management.
- Perform all assigned duties in accordance with established procedures and the Unit’s

📌 Administrative Recepcionist (Barcelona)
🏢 Vall d'Hebron Institut de Recerca
📍 Barcelona