Job Family Group:
Business Support Group
Job Description:
We are seeking a highly organized, proactive, and versatile Team Assistant to provide dedicated support to 2 members of the Europe Leadership team while also managing critical sales administration functions. This unique role is split between executive-level personal assistance and data-driven sales support, requiring exceptional time management, discretion, and a keen eye for detail. The adecuado candidate is a resourceful problem-solver who thrives in a fast-paced environment and can seamlessly switch between strategic support and administrative tasks.
Key Responsibilities
Executive & Personal Assistant Support (60%)
- Complex Calendar Management: Proactively manage and coordinate the complex calendars of 2 executives, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments across different time zones.
- Communication Liaison: Serve as the first point of contact for the executives, screening and prioritizing emails, phone calls, and requests.
Exercise extreme discretion with confidential information.
- Travel & Expense Management: Arrange complex domestic and international travel itineraries (flights, accommodation, ground transportation) and process expense reports in a timely manner.
- Meeting Preparation & Support: Prepare agendas, pre-read materials, and presentations for key meetings. Attend meetings, take detailed notes, and track action items to ensure follow-through.
- Document Management: Draft, proofread, and edit correspondence, communications, and reports on behalf of the leaders.
- Project Coordination: Provide light project management support for key initiatives, helping to track deadlines, milestones, and deliverables.
Sales Administration (40%)
- Data Management & Reporting: Populate and maintain accurate sales scorecards, dashboards, and CRM (e.g., Salesforce, HubSpot) data to track team performance against targets.
- Weekly & Monthly Reporti
📌 Team Assistant (Madrid)
🏢 bp
📍 Madrid