Job Overview:

The Clinical Trial Coordinator is an essential member of a Clinical Project Team responsible for the execution of a Clinical Research Project.

Summary of Responsibilities:

- Document and track study activities using relevant forms and tools, as well as relevant Project

Management Systems with guidance/support.

- Assist in the preparation of study and site-specific materials in accordance with relevant SOPs.

- Complete minute taking and documentation for sponsor/external or internal teleconferences

as requested.

- Assist in setting up and maintaining tracking systems/spreadsheets for e.g., study supplies.

- Maintain the Project Directory.

- Provide support for Investigator Meetings; track meeting attendees and/or other information

regarding the Investigator Meeting.

- Provide support to project team (e.g., proof-reading and editing correspondence, mailings,

shipping ofstudy files, faxing and photocopying documents, assembling study documents, and

arranging meetings, etc.).

- Maintain Trial Master File documentation within the appropriate TMF platform, participate in

TMF QC, as assigned, and track and /archive as applicable.

- Audit and CAPA tracking.

- Set up and maintain clinical investigator files and documentation.

- Liaise with vendors, as needed, for study conduct such as printing study materials and/or

external systems access for study team members.





- Coordinate and plan study supply shipments with vendors.

- Maintain and confirm shipment information such as courier tracking numbers and

date of shipping and delivery.

- Prepare/assemble/ship supplies to sites pre-SIV: Study File Notebooks, CRFs, other

study-specific ancillary supplies (i.e., diary cards, patient visit reminders).

- Generate reports as needed, for example CTMS site contact information list.

- Perform other administrative duties as assigned by Line Manager, Project Managers or Clinical

Trial Lead.

Qualifications(Minimum Required):

- Diploma – Associate degree or equivalent.

- In lieu of the above requirement, candidates with 1-2 or more years of relevant Clinical Research experience in pharmaceutical or CRO industries may be considered.

- Fortrea may consider relevant and equivalent experience in lieu of educational requirements.

- Language Skills Required: Speaking: English and local language

Experience (Minimum Required):

- Minimum one (I) year administrative experience or equivalent training.

- Good oral and written communication skills.

- Good organizational and time management skills.

- Computer literacy (Microsoft Office Suite (Word, Excel, PowerPoint)

- Preferred:

- Aptitude for handling and proof-reading numerical data, some spreadsheetsoftware

competency

Learn more about our EEO & Accommodations request here .

📌 Clinical Trial Coordinator - FSP Team - Madrid
🏢 Fortrea
📍 Madrid