We are currently seeking a Executive Assistant to join our team at DLA Piper's Madrid office, providing high-quality administrative and organizational support to our partners and lawyers.
Key Responsibilities: Administrative Support
- Manage calendars, meetings, calls, correspondence, and travel arrangements.
- Prepare, format, and produce legal documents, reports, and presentations.
- Maintain accurate digital and physical filing systems.
- Provide administrative support to lawyers and the wider legal team.

Finance & Billing Support
- Support client and matter opening and closing processes, including conflict checks and AML compliance procedures.
- Assist with expense processing and time-recording reviews.
- Support billing activities, client fund administration, and payment follow-up.
- Prepare reports relating to billing, payments, and outstanding receivables.

Marketing & Business Development Support
- Collaboration with the Marketing department in the preparation of business proposals and the organisation of events.
- Maintenance of client information, deal credentials,



and legal directory submissions.

Skills & Qualifications
- 2-3 years of previous experience as a Legal Executive Assistant or in a similar professional services environment.
- Strong organizational skills and excellent attention to detail.
- Excellent written and verbal communication skills in both English and Spanish.
- Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Strong teamwork skills and the ability to collaborate effectively across multiple departments.

What are we looking for?
We are seeking a proactive, highly organized, and detail-oriented professional with strong problem-solving abilities and a client-focused mindset. The successful candidate will thrive in a fast-paced environment, demonstrate excellent prioritization skills, and be committed to delivering high-quality work while continuously seeking opportunities for improvement.
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📌 Executive Assistant (Madrid)
🏢 Dla Piper
📍 Madrid