Job Overview:
The Clinical Trial Coordinator is an essential member of a Clinical Project Team responsible for the execution of a Clinical Research Project.

Summary of Responsibilities:
• Document and track study activities using relevant forms and tools, as well as relevant Project
Management Systems with guidance/support.
• Assist in the preparation of study and site-specific materials in accordance with relevant SOPs.
• Complete minute taking and documentation for sponsor/external or internal teleconferences
as requested.
• Assist in setting up and maintaining tracking systems/spreadsheets for e.g., study supplies.
• Maintain the Project Directory.
• Provide support for Investigator Meetings; track meeting attendees and/or other information
regarding the Investigator Meeting.
• Provide support to project team (e.g., proof-reading and editing correspondence, mailings,
shipping ofstudy files, faxing and photocopying documents, assembling study documents, and
arranging meetings, etc.).
• Maintain Trial Master File documentation within the appropriate TMF platform, participate in




TMF QC, as assigned, and track and /archive as applicable.
• Audit and CAPA tracking.
• Set up and maintain clinical investigator files and documentation.
• Liaise with vendors, as needed, for study conduct such as printing study materials and/or
external systems access for study team members.
• Coordinate and plan study supply shipments with vendors.
• Maintain and confirm shipment information such as courier tracking numbers and
date of shipping and delivery.
• Prepare/assemble/ship supplies to sites pre-SIV: Study File Notebooks, CRFs, other
study-specific ancillary supplies (i.e., diary cards, patient visit reminders).
• Generate reports as needed, for example CTMS site contact information list.
• Perform other administrative duties as assigned by Line Manager, Project Managers or Clinical
Trial Lead.

Qualifications(Minimum Required):
• Diploma – Associate degree or equivalent.
• In li

📌 Clinical Trial Coordinator (Madrid)
🏢 Fortrea
📍 Madrid