Junior Operations & Office Assistant

Apeiron Intelligence is a technology company based in Barcelona, spun out of the Catalan Institute of Nanoscience and Nanotechnology (ICN2). We are looking for a person to join the Operations team, reporting to the Director of Operations. No previous experience is required, and full training in the functions of the role will be provided.
Responsibilities• Prepare and send the internal weekly bulletin.
• Manage purchase orders, travel bookings and follow-up with suppliers.
• Record and file invoices and track payment and collection due dates.
• Write the minutes and the summary of agreements of the weekly team meeting.
• Maintain the CRM: add contacts, update records and send first-contact emails to new leads.
• Maintain the register of associations, clusters and partners and handle their correspondence.
• Review permissions and naming conventions of the company documentation and maintain the activity report.
• Support human resources (employment paperwork, hires and leavers, coordination with the payroll advisory firm) and recruitment processes.




• Support marketing and social media, including publishing on LinkedIn.
• Prepare corporate trade fairs, missions and events, and attend them.
Requirements• Professional proficiency in English and Spanish, spoken and written. Catalan is a significant plus.
• Availability to travel to trade fairs and events in Spain and abroad, with a minimum notice of fifteen calendar days.
• Education in administration, management or a related field (upper secondary school or intermediate vocational training as a minimum).
• Basic command of Word, Outlook and Teams.
Desirable• Experience in administration, office management or operations.
• Experience in technology or software companies.
• Knowledge of other languages.
Conditions• Permanent, full-time contract (40 hours per week).
• Gross annual salary according to the experience, paid in 12 instalments with the extra payments pro-rated, in accordance w

📌 Asistente de operaciones y oficina (España)
🏢 Apeiron Intelligence
📍 España