About the Role

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (PA) to provide comprehensive administrative support to the two Senior Executives of an investment fund. The ideal candidate thrives in a fast-paced, international environment, possesses exceptional communication skills, and demonstrates flawless attention to detail.

Key Responsibilities

Diary & Schedule Management: Proactively manage complex calendars, organize meetings, prioritize commitments, and resolve scheduling conflicts.

Integral Travel Coordination: Plan and execute end-to-end travel logistics, including flights, accommodation, ground transportation, and tailored itineraries.

Multi-Time-Zone Coordination: Coordinate cross-border calls, video conferences, and meetings across multiple time zones with international stakeholders.

Inbox & Correspondence Management: Monitor email communications, filter priorities, draft responses, and ensure rigorous follow-up on outstanding deliverables.

Liaison & Collaboration: Coordinate smoothly with assistants, executive teams,



and external counterparties across the fund and its portfolio companies.

Administrative Support: Prepare meeting materials, handle documentation, and support ad-hoc administrative requests.

Requirements & Qualifications

Languages: Full professional fluency in Spanish and English (both written and spoken) is mandatory.

Experience: Proven track record as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably within private equity, financial services, legal, or professional services.

Tech Savvy: Strong proficiency in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).

Agility & Multitasking: Demonstrated ability to manage competing priorities and deliver high-quality work in a dynamic, fast-paced setting.

Core Competencies: High emotional intelligence, exceptional interpersonal skills, a strong sense of accountability, and absolute discretion when handling confidential matters.

📌 Executive Personal Assistant (PA) - Investment Fund (Madrid)
🏢 Leonardo Hotels
📍 Madrid