As part of our international development, we are looking for an experienced International Administrative Coordinator to support our teams and international projects.

The role is fully remote and covers four main areas:

International Mobility

- Organisation and follow-up of international business travel;
- Coordination of flights, hotels, transport and travel arrangements;
- Management of visa, work permit and immigration-related formalities;
- Preparation and follow-up of site access requirements and client documentation;
- Coordination with employees, project teams and external providers.

Payroll Administration

- Collection and control of timesheets;
- Review and processing of employee expenses;
- Preparation of payroll information for external payroll providers;
- Follow-up of salaries, allowances and payroll-related adjustments;
- Coordination with Finance and HR regarding payroll matters.

Project Invoicing

- Preparation and follow-up of project invoicing;
- Collection and verification of supporting documentation;
- Coordination with Project Managers regarding hours, expenses and contractual billing elements;
- Follow-up of invoicing schedules and outstanding information.

HR-Administration

- Employee onboarding and offboarding;
- Preparation and follow-up of employment documentation;
- Maintenance of employee records ;
- Follow-up of absences, holidays and administrative HR matters;
- Support throughout the employee lifecycle.

Profile

- Several years of experience in HR administration,



payroll support, mobility or a similar coordination role;
- Professional proficiency in both French and English;
- Strong organisational skills and attention to detail ;
- Comfortable managing several topics and deadlines simultaneously;
- Able to work independently in an international and fast-moving environment;
- Experience in engineering, construction, energy, field services or another project-based industry would be a strong advantage.

Please do not apply if you do not have a professional working level in both French and English.

What we offer

· A highly varied position combining HR, mobility, payroll and project administration;

· Direct involvement in international operations;

· A high level of autonomy;

· A growing international environment;

· The opportunity to develop the role as the company grows.

Please include in your application:

· expected gross annual salary;

· level of English and French;

· current location;

· notice period / availability.

Employment details:

· Contract type: Fixed-term contract

· Working time: Full-time

· Work location: Remote

· Remote work: Yes – fully remote

· Possible Travel (rare): Headquarters, clients, suppliers, and project/intervention sites across the EU and internationally

Job Type: Full-time

Experience:

- HR administration, payroll support, mobility : 5 years (Preferred)

Language:

- French (Required)
- English (Required)

Work Location: Remote

📌 International Administrative Coordinator - ES (España)
🏢 ELSIE
📍 España