Zina’s Salads is seeking a bilingual Remote HR & People Operations Coordinator to manage digital recruitment, onboarding, employee documentation, and remote administrative support for our growing food manufacturing operations. This role focuses on streamlining our hiring funnel, digitalizing employee records, maintaining bilingual communication channels, and supporting executive leadership and plant management remotely.

Key Responsibilities

Digital Recruiting & Pipeline Management:

- Drive full-cycle remote recruitment for hourly production, warehouse, office, and technical positions.
- Manage job postings across digital job boards, virtual community groups, social media, and Spanish-language channels.
- Screen applicants via phone/video in Spanish or English and deliver clear advancement recommendations.
- Coordinate interview schedules for plant managers and maintain candidate engagement.
- Build and maintain a digital candidate database to rapidly fill open shift requisitions.

Digital Onboarding & Compliance Records:

- Manage electronic onboarding workflows (I-9 verification, W-4, direct deposit, handbooks, non-disclosures).
- Coordinate virtual orientation schedules with plant supervisors who execute physical uniform/PPE handoffs.
- Maintain centralized, secure, digital personnel files in compliance with state and federal laws.
- Track probationary timelines, safety training logs, and regulatory compliance records remotely.

Remote Employee Relations & Timekeeping Support:

- Serve as the primary remote point-of-contact for employee inquiries via phone, email, and WhatsApp messaging.
- Monitor electronic timekeeping logs; audit missing punches, overtime, and time-off requests prior to payroll execution.
- Draft bilingual written warnings, policy announcements, and disciplinary documentation for plant managers.
- Conduct virtual exit interviews and document turnover data.

Administrative & Regulatory Coordination:





- Process unemployment claims, employment verifications, and workers' compensation documentation remotely.
- Reconcile staffing agency invoices against approved time-tracking data.
- Generate weekly digital dashboards tracking open requisitions, time-to-fill, turnover, and attendance trends.

Executive & Management Support (Secondary Role):

- Performance Review Coordination: Establish and maintain digital tracking systems for company-wide performance reviews; coordinate evaluation schedules, collect completed reviews, and archive documentation for executive management.
- Provide remote administrative support to executive leadership (calendar coordination, document drafting, research, project tracking).
- Facilitate digital communication flow and documentation between remote executive leadership, the General Manager, COO, and on-site operational leads.

Qualifications & Requirements

- Languages: Native/Fluent Spanish and strong professional English required.
- Experience: 3+ years of remote HR, virtual recruiting, or digital people operations experience, ideally supporting manufacturing, logistics, or hourly workforce operations.
- Systems Expertise: Advanced proficiency in cloud-based HRIS/ERP platforms (Odoo preferred), digital document signature tools, Google Workspace/MS Office, and remote communication tools.
- Self-Management: Exceptional organizational skills, self-motivation, and ability to manage confidential data independently in a home-office environment.
- Availability: Must be available during standard US Eastern Time plant hours, with flexibility to schedule occasional late-afternoon calls for second-shift workers.

Compensation & Benefits

- Paid Time Off: 10 paid vacation days and 6 paid company holidays (eligible after 60 days of employment).

Sueldo: 30.000,00€-40.000,00€ al año

Experiencia:

- RR.HH.: 3 años (Obligatorio)

Idioma:

- Inglés (Obligatorio)
- Español (Obligatorio)

Ubicación del trabajo: Empleo remoto

📌 HR & People Operations Coordinator (España)
🏢 Zinas Fine Foods
📍 España