At Across Legal , we continue to grow and are looking for a Legal Secretary to provide direct support to our Partners and other professionals across the firm.

Es posible que un gran número de candidatos se presenten a este puesto, así que asegúrese de enviar su CV y su solicitud lo antes posible.

We are looking for an organised, resourceful and proactive professional with previous experience in law firms and accustomed to working in demanding, fast-paced professional environments. This is a key role in ensuring the smooth coordination and day-to-day operation of our teams, while providing high-quality support to our professionals and clients.

KEY DUTIES AND RESPONSIBILITIES:

- Support to Partners and other professionals: providing direct assistance in organising and coordinating their day-to-day activities, anticipating their needs and priorities.
- Matter management: opening, monitoring and closing matters, as well as collecting, managing and filing the necessary client information and documentation.
- Time recording, billing and collections: monitoring and reviewing team time entries and allocations, as well as supporting billing processes and payment follow-up in coordination with the Administration and Finance team.
- Document management: preparing, reviewing, editing, filing and organising legal and commercial documentation, including contracts, service proposals, engagement letters and presentations.
- Diary and schedule management: managing calendars and coordinating meetings, travel arrangements, deadlines and other professional commitments.
- Business development support: assisting with the preparation and follow-up of proposals, presentations, meetings and other business development initiatives.
- Internal coordination:



collaborating with the different Staff departments to ensure proper follow-up of internal procedures and efficient management of delegated tasks, including occasional reception support when required.

YOUR PROFILE:
- Qualification in Executive Secretarial Studies, Executive Assistance or a similar field , with specific training in legal secretarial work or equivalent experience considered an advantage.
- 2–3 years of experience as a Legal Secretary, Legal Assistant, Executive Assistant or in a similar role , preferably within a law firm or professional services firm.
- C1 level of English and native or bilingual proficiency in Spanish and Catalan .
- Advanced proficiency in Microsoft Office , particularly Word, Excel, PowerPoint, Outlook and SharePoint.
- Experience with document management and electronic signature tools , as well as legal practice management and ERP systems (Kleos, Holded or similar).
- Familiarity with Artificial Intelligence tools , such as Copilot, Claude or ChatGPT.
- An organised, proactive and resourceful approach , with the ability to manage multiple tasks and priorities independently and meet established deadlines.
- Ability to work both independently and as part of a team , adapting flexibly to changing needs and priorities.
- Excellent communication skills, with a strong attention to detail and accuracy .
- A high level of integrity, confidentiality and discretion .

WHAT WE OFFER:
- A competitive compensation package aligned with your experience and professional background.
- A stable position with a high level of responsibility, working directly with the firm's Partners and other professionals.
- Opportunities for professional development and continuous learning in a high-level legal environment.
- The opportunity to join a firm committed to innovation, excellence and continuous improvement. xugodme
- A dynamic, professional and collaborative working environment where initiative, autonomy and teamwork are highly valued.

📌 Legal Secretary (Barcelona)
🏢 Across Legal
📍 Barcelona