Office Manager – Málaga, SpainAlenia Consulting is hiring an Office Manager to join our team in Málaga.

This is a key position at the heart of the organization, combining Office Management, HR Administration, Sales Administration and operational support. The Office Manager will ensure the smooth coordination of day-to-day activities and act as a key point of contact between employees, management, clients, suppliers and partners. fichePosteOfficeMgrEN

Key responsibilities

- Ensure the smooth daily operation of the office and maintain a positive working environment.
- Manage relationships with suppliers, service providers and external partners.
- Coordinate office supplies, equipment, maintenance, logistics and internal events.
- Support HR administration, including contracts, amendments, onboarding/offboarding, leave, absences and employee administrative requests.
- Collect and coordinate payroll variable elements with external providers.
- Manage the administrative cycle of client assignments.
- Create and monitor contracts, purchase orders and service orders.
- Prepare, review and issue client invoices.
- Follow up on payments and overdue accounts.
- Coordinate administrative topics with purchasing, accounting and management teams.
- Manage supplier invoices, payments, expenses and supporting documentation.
- Maintain client and supplier administrative portals and documentation.
- Support vendor registrations, RFP processes and tender submissions.

Profile we are looking forYou have previous experience in Office Management,



HR Administration, Sales Administration or Operations Support. Experience within consulting, professional services or recruitment would be a strong advantage.

You are highly organized, able to manage multiple priorities and comfortable working across different administrative, HR and commercial topics.

Experience with Excel, CRM, ERP and office management tools is expected. Knowledge of BoomManager would be considered a significant asset.

LanguagesFrench and Spanish – written and spoken – are mandatory.

A good level of English is required.

Portuguese would be a plus.

Personal qualitiesWe are looking for someone who is:

- Rigorous and detail-oriented
- Proactive and autonomous
- Discreet and able to handle confidential information
- Comfortable communicating with different stakeholders
- Service-oriented
- Able to thrive in an international and multicultural environment

? Location: Málaga, Spain ? Contract: Permanent or fixed-term contract depending on profile

? Department: HR & Administration

✈️ Occasional business travel to Spain, France and other group entities may be required.

Why join Alenia?Joining Alenia means becoming part of an international and collaborative environment, where autonomy, organization and initiative are valued.

Interested? Apply directly on LinkedIn or send us your CV.

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📌 Office Manager – Málaga, Spain (Madrid)
🏢 Alenia Consulting
📍 Madrid