Job Summary

We are seeking an experienced Real Estate Portfolio Manager to join our dynamic property portfolio team based in Madrid, Spain! This role combines strategic real estate management with advanced data analytics capabilities to optimize our property portfolio performance and drive data-informed decision-making across our organization.

The successful candidate will bridge the gap between traditional real estate operations and modern data science, leveraging analytics to enhance asset performance, streamline operations, and identify investment opportunities! Finance: Empowering strategic decisions through expertise; fuelling sustainable growth by delivering insights, managing risk and driving value across global operations.

Where You'll Make a Difference

This dynamic role is divided into three core areas of expertise:

Real Estate Management

Oversee property portfolio operations including lease administration, tenant relations, and facility management coordination

Conduct property performance evaluations and recommend optimization strategies for space utilization and cost efficiency

Manage vendor relationships and negotiate contracts for property services and maintenance

Coordinate property acquisitions, dispositions, and lease negotiations in collaboration with legal and finance teams

Ensure compliance with local regulations, building codes, and safety standards across all properties

Develop and implement property management policies and standard operating procedures

Conduct regular site inspections and property condition assessments

Prepare capital expenditure plans and manage property budgets

Data Analytics & Reporting

Design and maintain comprehensive real estate databases and management information systems

Develop automated dashboards and visualization tools to track key performance indicators (KPIs) including occupancy rates, rental income, operating expenses, and ROI metrics

Perform financial modeling and scenario analysis for investment decisions and portfolio optimization

Conduct market research and competitive analysis using data analytics tools

Generate regular and ad-hoc reports for senior management and stakeholders

Implement data quality controls and ensure accuracy of property information across systems

Analyze trends in space utilization, operating costs, and market conditions to inform strategic planning





Create predictive models for lease expirations, maintenance needs, and budget forecasting

Strategic Planning

Contribute to long-term real estate strategy development using data-driven insights

Identify opportunities for portfolio rationalization and cost reduction through analytics

Support sustainability initiatives by tracking and analyzing energy consumption and environmental metrics

Collaborate with cross-functional teams including finance, operations, and IT to integrate real estate data systems

Present findings and recommendations to executive leadership

What Makes You the Right Fit

Bachelor's degree in Real Estate, Business Administration, Data Science, Finance, or related field

Minimum 5 years of experience in real estate management, property portfolio administration, or related field

Fluency in English (written and verbal)/Multilingual skills advantageous

Demonstrated experience with data analysis, business intelligence, or financial modeling

Professional certifications such as CPM (Certified Property Manager), RPA (Real Property Administrator), or equivalent preferred

Advanced proficiency in Microsoft Excel including complex formulas, pivot tables, macros, and data modeling

Experience with data visualization platforms (Tableau, Power BI, or similar)

Familiarity with real estate management software (Yardi, MRI, Argus, CoStar, or equivalent)

Proficiency in database management and SQL queries

Experience with statistical analysis tools (Python, R, or similar) is advantageous

Understanding of GIS (Geographic Information Systems) and spatial analysis tools is a plus

Knowledge of ERP systems (SAP, Oracle, or similar)

How Would You Stand Out?

Strong understanding of commercial real estate principles, lease structures, and property valuation methods

Knowledge of facilities management, building operations, and maintenance processes

Familiarity with local property regulations, zoning laws, and compliance requirements





Understanding of sustainability frameworks and ESG reporting standards

Exceptional analytical and problem-solving abilities with attention to detail

Strong project management skills with ability to manage multiple priorities simultaneously

Excellent communication skills with ability to translate complex data into actionable insights for non-technical audiences

Proven ability to work collaboratively across departments and with external stakeholders

Strategic thinking with business acumen and commercial awareness

Self-motivated with ability to work independently and take initiative

Adaptability and comfort with ambiguity in fast-paced environments

Why Choose Us?

Adaptable Home Office Opportunities Enjoy the flexibility to work from home and maintain a healthy work-life balance.

Training Opportunities Access a variety of training programs designed to enhance your skills and support your professional growth.

Learning & Development Programs Benefit from continuous learning initiatives, career development resources, and opportunities to advance within the organization.

Important

Information Regarding This Position For your awareness, IFF has announced its intention to sell its Food Ingredients Business to CVC Capital Partners. The sale is presently expected to close in the first half of 2027, pending regulatory approvals and other closing conditions.

The Food

Ingredient business unit will remain a part of IFF until close and, at such time, it will transition to CVC Capital Partners. In applying for this position, you acknowledge your awareness that the position is a part of the Food Ingredient business unit and has been identified to transition to CVC Capital Partners.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status.

We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more

📌 Real Estate Portfolio Manager (Finance) (Madrid)
🏢 Tastepoint d.o.o.
📍 Madrid