Administration ManagerAbout ReinschiffReinschiff is a Mallorca-based yacht management, storage, brokerage and refit company. We support yacht owners, captains and professional partners with the administration and coordination required to keep yachts, projects and day-to-day operations running properly.We are looking for an experienced Administration Manager to take ownership of our day-to-day office administration.This is a hands-on position in a small and growing company. It suits someone who works independently, keeps information organised, identifies what needs attention and follows tasks through to completion.Your responsibilities -

Manage shared company inboxes, calendars, appointments, reminders and administrative follow-ups -

Maintain company records, digital filing systems, checklists and recurring deadlines -

Coordinate employee administration, including personnel files, holidays, onboarding, offboarding and time-tracking records -

Prepare documents and information required by our gestoría and other professional advisers -

Coordinate invoices, receipts, supplier documents and accounting records in Holded -

Maintain monthly administrative and financial overviews for management -

Create project files, process new job information and ensure operational documentation remains complete and up to date -

Coordinate administrative communication with suppliers, subcontractors and service partners -

Maintain client, enquiry and sales records and support proposal and enquiry follow-ups -

Identify missing information,



outstanding actions and approaching deadlines and follow them through proactively -

Improve administrative processes and document them through clear checklists and proceduresWhat we are looking forRequirements:Fluent English, German and professional SpanishBusiness administration apprenticeship or studies (or equivalent professional experience)Strong organisation and attention to detailProcess ownership and proactive problem-solvingClear communication and prioritization skillsGood digital competence (Google Workspace, spreadsheets, cloud filing)Spanish administration experience (gestoría, authorities, labour coordination)Discretion and confidentiality with sensitive informationLong-term motivation for a permanent position in MallorcaWhat we offer -

A permanent, full-time position in Mallorca -

A responsible and varied role with direct contact with the Managing Director -

Genuine responsibility for the organisation and quality of the company's administrative function -

The opportunity to improve and shape the administrative systems of a growing company -

A professional, international working environment -

Salary based on experience and the final scope of responsibility -

Company carTo applyApply by sending your CV to include a short note confirming: -

Your relevant administration experience -

Your experience with Spanish business administration and gestorías -

Your English, German and Spanish levels -

Your current location and right to work in Spain -

Your earliest possible starting date -

Your salary expectation

📌 Administrative Manager (Palma)
🏢 Reinschiff Yacht Management - Paraleni SLU
📍 Palma