Administration Manager

¿Tiene lo que se necesita para triunfar? La siguiente información debe ser leída atentamente por todos los candidatos.About ReinschiffReinschiff is a Mallorca-based yacht management, storage, brokerage and refit company. We support yacht owners, captains and professional partners with the administration and coordination required to keep yachts, projects and day-to-day operations running properly.We are looking for an experienced Administration Manager to take ownership of our day-to-day office administration.This is a hands-on position in a small and growing company. It suits someone who works independently, keeps information organised, identifies what needs attention and follows tasks through to completion.Your responsibilitiesManage shared company inboxes, calendars, appointments, reminders and administrative follow-upsMaintain company records, digital filing systems, checklists and recurring deadlinesCoordinate employee administration, including personnel files, holidays, onboarding, offboarding and time-tracking recordsPrepare documents and information required by our gestoría and other professional advisersCoordinate invoices, receipts, supplier documents and accounting records in HoldedMaintain monthly administrative and financial overviews for managementCreate project files, process new job information and ensure operational documentation remains complete and up to dateCoordinate administrative communication with suppliers, subcontractors and service partnersMaintain client,



enquiry and sales records and support proposal and enquiry follow-upsIdentify missing information, outstanding actions and approaching deadlines and follow them through proactivelyImprove administrative processes and document them through clear checklists and proceduresWhat we are looking forRequirements:Fluent English, German and professional SpanishBusiness administration apprenticeship or studies (or equivalent professional experience)Strong organisation and attention to detailProcess ownership and proactive problem-solvingClear communication and prioritization skillsGood digital competence (Google Workspace, spreadsheets, cloud filing)Spanish administration experience (gestoría, authorities, labour coordination)Discretion and confidentiality with sensitive informationLong-term motivation for a permanent position in MallorcaWhat we offerA permanent, full-time position in Mallorca xsgfvudA responsible and varied role with direct contact with the Managing DirectorGenuine responsibility for the organisation and quality of the company's administrative functionThe opportunity to improve and shape the administrative systems of a growing companyA professional, international working environmentSalary based on experience and the final scope of responsibilityCompany carTo applyApply by sending your CV toPlease include a short note confirming:Your relevant administration experienceYour experience with Spanish business administration and gestoríasYour English, German and Spanish levelsYour current location and right to work in SpainYour earliest possible starting dateYour salary expectation

📌 Administrative Manager (Madrid)
🏢 Reinschiff Yacht Management - Paraleni SLU
📍 Madrid