Administration Manager

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About Reinschiff

Reinschiff is a Mallorca-based yacht management, storage, brokerage and refit company. We support yacht owners, captains and professional partners with the administration and coordination required to keep yachts, projects and day-to-day operations running properly.
We are looking for an experienced Administration Manager to take ownership of our day-to-day office administration.
This is a hands-on position in a small and growing company. It suits someone who works independently, keeps information organised, identifies what needs attention and follows tasks through to completion.

Your responsibilities

• Manage shared company inboxes, calendars, appointments, reminders and administrative follow-ups
• Maintain company records, digital filing systems, checklists and recurring deadlines
• Coordinate employee administration, including personnel files, holidays, onboarding, offboarding and time-tracking records
• Prepare documents and information required by our gestoría and other professional advisers
• Coordinate invoices, receipts, supplier documents and accounting records in Holded
• Maintain monthly administrative and financial overviews for management
• Create project files, process new job information and ensure operational documentation remains complete and up to date
• Coordinate administrative communication with suppliers, subcontractors and service partners
• Maintain client, enquiry and sales records and support proposal and enquiry follow-ups
• Identify missing information,



outstanding actions and approaching deadlines and follow them through proactively
• Improve administrative processes and document them through clear checklists and procedures

What we are looking for

Requirements:

Fluent English, German and professional Spanish
Business administration apprenticeship or studies (or equivalent professional experience)
Strong organisation and attention to detail
Process ownership and proactive problem-solving
Clear communication and prioritization skills
Good digital competence (Google Workspace, spreadsheets, cloud filing)
Spanish administration experience (gestoría, authorities, labour coordination)
Discretion and confidentiality with sensitive information
Long-term motivation for a permanent position in Mallorca

What we offer

• A permanent, full-time xcskxlj position in Mallorca
• A responsible and varied role with direct contact with the Managing Director
• Genuine responsibility for the organisation and quality of the company's administrative function
• The opportunity to improve and shape the administrative systems of a growing company
• A professional, international working environment
• Salary based on experience and the final scope of responsibility
• Company car

To apply

Apply by sending your CV to
Please include a short note confirming:
• Your relevant administration experience
• Your experience with Spanish business administration and gestorías
• Your English, German and Spanish levels
• Your current location and right to work in Spain
• Your earliest possible starting date
• Your salary expectation

📌 Administrative Manager (Palma)
🏢 Reinschiff Yacht Management - Paraleni SLU
📍 Palma