Administration Manager

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About Reinschiff
Reinschiff is a Mallorca-based yacht management, storage, brokerage and refit company. We support yacht owners, captains and professional partners with the administration and coordination required to keep yachts, projects and day-to-day operations running properly.
We are looking for an experienced Administration Manager to take ownership of our day-to-day office administration.
This is a hands-on position in a small and growing company. It suits someone who works independently, keeps information organised, identifies what needs attention and follows tasks through to completion.
Your responsibilities
Manage shared company inboxes, calendars, appointments, reminders and administrative follow-ups
Maintain company records, digital filing systems, checklists and recurring deadlines
Coordinate employee administration, including personnel files, holidays, onboarding, offboarding and time-tracking records
Prepare documents and information required by our gestoría and other professional advisers
Coordinate invoices, receipts, supplier documents and accounting records in Holded
Maintain monthly administrative and financial overviews for management
Create project files, process new job information and ensure operational documentation remains complete and up to date
Coordinate administrative communication with suppliers, subcontractors and service partners
Maintain client, enquiry and sales records and support proposal and enquiry follow-ups




Identify missing information, outstanding actions and approaching deadlines and follow them through proactively
Improve administrative processes and document them through clear checklists and procedures
What we are looking for
Requirements:
Fluent English, German and professional Spanish
Business administration apprenticeship or studies (or equivalent professional experience)
Strong organisation and attention to detail
Process ownership and proactive problem-solving
Clear communication and prioritization skills
Good digital competence (Google Workspace, spreadsheets, cloud filing)
Spanish administration experience (gestoría, authorities, labour coordination)
Discretion and confidentiality with sensitive information
Long-term motivation for a permanent position in Mallorca
What we offer
A permanent, full-time position in Mallorca xghoner
A responsible and varied role with direct contact with the Managing Director
Genuine responsibility for the organisation and quality of the company's administrative function
The opportunity to improve and shape the administrative systems of a growing company
A professional, international working environment
Salary based on experience and the final scope of responsibility
Company car
To apply
Apply by sending your CV to
Please include a short note confirming:
Your relevant administration experience
Your experience with Spanish business administration and gestorías
Your English, German and Spanish levels
Your current location and right to work in Spain
Your earliest possible starting date
Your salary expectation

📌 Administrative Manager (Algaida)
🏢 Reinschiff Yacht Management - Paraleni SLU
📍 Algaida