Astet is a Barcelona-based multidisciplinary design studio working across interior design, industrial design and branding, with a focus on hospitality environments worldwide. We create spaces shaped by strong concepts, materiality, context and attention to detail.

The Role

We are looking for an exceptionally organized, resourceful, and proactive Office Coordinator & Executive Assistant to play a central role in our day-to-day operations while providing direct support to our Directors, team, and clients.

We are seeking a professional who thrives on making things run seamlessly, anticipates needs before they arise, and manages multiple priorities with high autonomy, sound judgment, and excellent attention to detail.

As a key position at Astet Studio, you will drive the operational and logistical harmony of our workspace. The role will enable our directors and team to focus on the studio’s strategic, creative and business priorities.

Responsabilities

Studio Management

- Oversee daily studio operations, managing general services, maintenance, and space presentation with proactivity and care.
- Handle stock for stationery and consumables, coordinating local and international courier and transport services.
- Manage relationships with core operational suppliers and handle supporting expense documentation.

Reception, meetings and client care

- Serve as the studio’s main point of contact, providing client care that matches Astet Studio’s high-end aesthetic.
- Coordinate logistics for internal and external meetings, including room setup, catering, and presentation materials.

Executive support

- Manage and coordinate the directors’ calendars, optimizing complex calendars, commitments, meetings,



and travel itineraries.
- Resolve schedule changes and unforeseen issues quickly and independently, ensuring task follow-through with complete confidentiality.

Travel and project logistics

- Manage domestic and international transport and accommodation bookings, balancing schedule efficiency and budget to provide clear, accessible itineraries.
- Provide logistical support for site visits, international meetings, photoshoots, and project-related travel.

Events, hospitality and studio culture

- Manage logistics and production for corporate events, team celebrations, and client gatherings, coordinating suppliers, catering, venues, and transport.

Organisation and operational improvement

- Optimize travel, meeting, and purchasing management to bring structure and agility to daily studio life.
- Maintain an organized network of key contacts and suppliers, ensuring clear and proactive support.

Requirements

Studio Operations

Proven capacity to manage daily routines, executive calendars, and complex travel with precision

Autonomy & Accountability

Ability to work independently, prioritize tasks, and take full ownership of executive support responsibilities

Client Experience & Culture

Polished communication skills to represent the studio, welcome clients, and foster a positive working environment

Discretion & Confidentiality

Trusted and dependable in handling sensitive executive matters and confidential studio information

Digital Tools

Proficiency in Google Workspace, MS Office, video conferencing, travel booking, and document management platforms

Languages A very high level of spoken and written English and Spanish is essential.

Additional languages will be considered an advantage.

📌 Office Coordinator & Executive Assistant (Barcelona)
🏢 Astet Studio
📍 Barcelona