: Executive Assistant

Job Summary The Executive Assistant will provide administrative support to the company's Managing Director. They will be responsible for managing commercial support in KA, Marketplace, preparing reports, and performing various administrative tasks that facilitate the effective and efficient daily management of the assigned brands. Our Brand portfolio move from lifestyle to outdoor and performance brands:

Mizuno Sportstyle.

Pacific and Co.

Snow Peak.

Klattermusen

Raide Research.

Danner Boots.

Alba Optics.

Students Golf.

Fairly Normal.

A-Society.

Responsibilities

- Manage and maintain the daily management of KA, Marketplaces, and field accounts.
- Coordinate and organize internal and external meetings, including the preparation of materials and taking minutes.
- Prepare and review documents, reports, and presentations for meetings with these accounts.
- Answer and filter phone calls and emails from assigned accounts.
- Manage incoming and outgoing correspondence, ensuring efficient communication.
- Maintain filing and documentation systems, ensuring the confidentiality of information.
- Coordinate special activities and events, both internal and external.
- Perform general administrative tasks such as photocopying, scanning, and sending documents.
- Assist in the preparation and coordination of business trips, including booking flights, hotels, and transportation.
- Manage special projects assigned by the executive.




- Showroom preparation during and between seasons.
- Samples management.

Requirements

- Previous experience as an Executive Assistant or in a similar administrative role in international environments.
- Exceptional organizational and time management skills.
- Ability to work independently and handle multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Proficiency in using office software, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
- CRM management knowledge.
- Written and spoken proficiency in English and Spanish.
- Knowledge of e-commerce environments (Amazon, Zalando, Decathlon) as well as management platforms like MIRAKL, RITHUM).
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Meticulous attention to detail and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
- Flexibility to adapt to the changing needs of the business environment.
- Experience in project management and leadership skills will be valued.

Education

- University degree in Business Administration, Secretarial Studies, or related fields, or equivalent experience.

Conditions

- Part-time contract. Sallary + commissions with possibility to move to 30 or 40 hours after 6 months.
- Availability to travel occasionally if necessary.
- Dynamic and challenging work environment.

📌 Executive Assitant (part time) (Barcelona)
🏢 ON TOP
📍 Barcelona