This job is with Thermo Fisher Scientific, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Environmental Conditions
without assistance, Office
As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a general scale. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
Join us as a Facilities Coordinator supporting CRG Thermo Fisher Scientific's Madrid office, a strategic site supporting regional business operations, executive leadership activities, customer engagement, and Clinical Research Group functions.
As a key member of the Facilities team, you will coordinate daily workplace operations, vendor management, maintenance activities, Health & Safety compliance, workplace experience initiatives, and business continuity. The role also provides operational support for executive leadership meetings, customer visits, events, and office projects, ensuring a professional environment that enables employees to perform at their best. Act as an ambassador for the Madrid workplace by delivering a high-quality experience for employees, visitors, customers and executive leadership.
Relevant qualification in Facilities Management, Business Administration or equivalent professional experience is preferred




~ Strong organizational skills with ability to handle multiple projects and priorities simultaneously
~ Experience coordinating with vendors, contractors and service providers
~ Experience supporting on-site events, customer visits, and senior leadership meetings
~ Proficiency in Microsoft Office Suite and facilities management software
~ Experience with shipping/receiving operations and inventory management
~ Strong problem-solving skills and office planning ability
~ Ability to occasionally move office furniture, meeting equipment and materials with appropriate manual handling practices.
~ Professional working proficiency in English (B2 CEFR) is required to communicate with global stakeholders, participate in regional meetings, interpret corporate policies and procedures, and prepare written communications.

Manage service requests for both on-site and remote employees, ensuring timely response and resolution.
Manage office supplies, consumables and workplace inventories.
Liaise with landlords and building management services (Security, Maintenance...)
Support Facilities Audit or other related inspection or audit related to the office operation.
Ensure office equipment, including printers and meeting room technology,



remains operational and promptly address service issues.
Health, Safety, and Environmental Management
Track and report site-level sustainability performance (energy, waste, water, and travel).
Workplace and Remote Experience
Manage workspace allocation, desk/office bookings, parking area, and occupancy data.
Support office moves, reconfigurations, and workplace optimization initiatives.
Coordinate facilities aspects of employee onboarding/offboarding for both office and remote roles.
Ensure that office employees have appropriate facilities support (equipment, ergonomic guidance, safety materials, supplies, etc.).
Coordinate reception support and visitor management processes.
Support hybrid workplace initiatives and occupancy planning.
Vendor and Budget Management
Manage relationships with external service providers, ensuring contractual compliance, service quality and cost effectiveness
Monitor facilities budgets and support annual forecasting.
Verify service quality and ensure compliance with sustainability and safety standards.
Projects and Continuous Improvement
Support or lead small-scale facilities projects, moves, or refurbishments.
Contribute to continuous improvement and process standardization across global operations.
Configure meeting rooms, audiovisual equipment and videoconferencing systems
Excellent communication and stakeholder management.
Vendor and contractor management.
Operational planning and execution.

📌 Facilities Co-ordinator (Administrator) (Madrid)
🏢 Thermo Fisher Scientific
📍 Madrid