About Us

ACQ Spain is part of the Acquera Yachting Group, an international company operating in the luxury yachting industry, headquartered in Venice and with offices and operations across the globe. The Group’s core business is maritime agency services, providing a comprehensive range of solutions to support yacht operations. Its services cover every aspect of a yacht’s stay and voyage, from berthing and clearance to provisioning, concierge services, logistics and other operational needs.

Acquera

Yachting combines high-quality service with strong local expertise to ensure reliable and seamless support for clients wherever they cruise.

We are looking for a Barcellona Area Back Operations Officer to support operational activities from an administrative point of view and contribute to the efficient and effective management of daily tasks, ensuring smooth processes across ACQ Spain.

The Role

As the Barcelona Area Back Operations Officer, you will be responsible for supporting the team with the daily administrative and operational activities of the operations office in Spain. Specifically, the role involves collecting and dispatching operational documentation, verifying billing information against contractual agreements, communicating with clients and suppliers and maintaining accurate and up-to-date data in our internal software platform (AYPro) to ensure seamless invoicing and service delivery.

Key Responsibilities

- Handle the collection, verification and archiving of operational and administrative documentation according to company procedures;
- Manage accounts payable and receivable operations,



including client/supplier invoice processing, billing controls and payment tracking;
- Record and reconcile local bank transactions and credit card expenses on a regular basis;
- Ensure accurate and daily data entry within the AYPro platform and ERP systems to keep vessel files and service costs constantly updated;
- Collaborate with the operations team to support pre-arrival client requests, supplier communications and harbor stay arrangements;
- Assist Group Finance and external tax advisors with monthly closing data, invoicing support and Spanish statutory compliance requirements;
- Support operational and administrative functions with periodic reporting and routine tasks as required.

Requirements

- At least 2 years of experience in Assistant or Back Office roles
- Previous experience in the maritime/shipping or services sector is considered a plus;
- Good knowledge of Spanish accounting principles and practices;
- Solid experience in documentation processing, billing verification, vessel file management and ERP/database updating (e.g. AYPro);
- Good knowledge of general administrative procedures and GDPR compliance;
- Fluent in English and Spanish; Italian is considered a plus;
- Good command of Microsoft Excel and familiarity with accounting/ERP systems;
- Strong attention to detail, accuracy and reliability, with the ability prioritize tasks and meet deadlines;
- Organizational, analytical and problem-solving skills, with effective collaboration across internal teams and external advisors.
- High degree of flexibility, adaptability, dynamism and personal initiative.

📌 Barcelona Area Back Operations Officer (España)
🏢 Acquera
📍 España