Responsibilities

Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite

Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX

Maintain vendor master data, including banking details, tax documentation, and compliance requirements

Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury

Support month‐end close activities, including accruals, reconciliations, and AP‐related reporting

Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows

Configure and maintain spend policies, categories, limits, and role‐based approval chains

Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)

Act as a primary point of contact for employee and executive expense questions while enforcing policy

Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues

Drive continuous improvements to procure‐to‐pay workflows, documentation, and internal controls

Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies

Partner with FP&A;, Legal,



and Operations on spend visibility, budgeting, and vendor management initiatives

Ensure strong internal controls across payables, expenses, and payments, including segregation of duties

Support audits, bank requests, and compliance initiatives related to procure‐to‐pay

Maintain clear documentation of policies, workflows, and approval structures

Requirements 5+ years of experience in Accounts Payable, Expense Management, or accounting operations

Hands‐on experience administering Ramp in a corporate environment

Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms

Strong working knowledge of NetSuite, including GL coding and multi‐entity setups

Experience operating in a fast‐paced, scaling organization

High attention to detail with a strong internal‐controls mindset.

Preferred: Experience supporting multi‐subsidiary, multi‐currency environments

Exposure to audit support, SOC 2, or regulated industries

Prior ownership of AP, expense, or payments system implementations

Strong cross‐functional communication skills and comfort working onsite with leadership.

📌 Payables & Expense Manager (Barcelona)
🏢 Jobtailor
📍 Barcelona