Organizational context: The Department of Operational Support provides advisory services across the UN Secretariat, with the Procurement Division ensuring responsive, effective, and quality procurement services. This role is within the Technology & Infrastructure Support Service (TISS) of the Procurement Division, Office of Supply Chain Management, based in Valencia, Spain, reporting to a Team Leader.
Job purpose: The Procurement Assistant supports the Procurement Division by reviewing, recording, and prioritizing purchasing requests, and assisting requisitioners. The role involves identifying potential suppliers, preparing tender documents, and analyzing offers to ensure best value for money. Responsibilities include negotiating terms, finalizing purchase orders, resolving delivery issues, maintaining procurement records, and researching market information. The assistant also contributes to data analysis and reporting, drafts correspondence, and may supervise junior staff, all while adhering to UN regulations and procedures for competitive, fair,



and transparent procurement processes.
Responsibilities: Review and prioritize purchasing requests, ensuring completeness and obtaining necessary documentation. Assist requisitioners with scope of work and service specifications, and propose cost-saving product substitutions. Identify and vet potential suppliers, conducting interviews as needed. Prepare tender documents (e.g., ITBs, RFPs, RFQs) based on procurement requirements. Analyze bids and proposals to determine the best supplier based on cost, quality, delivery, and terms. Negotiate order terms and conditions under guidance, and obtain supplier credit information. Finalize purchase orders and contracts for approval, and prepare submissions for the Contracts Committee. Resolve issues related to goods delivery, including discrepancies and returns. Maintain procurement databases, track agreements, and inform stakeholders of contractual obligations. Research and present

📌 Procurement Assistant (Valencia)
🏢 UN Secretariat
📍 Valencia