ICFO (Institute of Photonic Sciences) is a globally recognized research center in Barcelona dedicated to advancing photonics and light-based technologies. With around 500 employees from over 70 nationalities, ICFO combines research, education, innovation, and technology transfer to create scientific and societal impact.Main ResponsibilitiesAdministrative and Organizational Support:- Provide structured administrative support to assigned Research Groups.- Help Group Leaders and researchers navigate ICFO’s policies, procedures and institutional requirements.- Prepare, organize and follow up on requests, documentation and recurring administrative processes.- Anticipate requirements, deadlines and approvals.- Maintain visibility over pending matters and support their timely completion.Institutional Coordination:- Coordinate administrative interactions between Research Groups and the relevant institutional teams.- Structure and channel requests to the appropriate Operational Teams.- Help ensure that information is complete,



coherent and submitted through the appropriate processes.- Monitor actions involving several teams and elevate unresolved issues when required.- Support compliance with institutional policies, procedures and deadlines.Support to Research Activity:- Contribute to the administrative and organizational preparation of activities involving Research Groups.- Support processes related to visitors, meetings, events, logistics, onboarding, personnel matters, training, travel, purchasing, access and other recurring institutional activities.- Coordinate with the teams responsible for each process and work according to their procedures and guidance.- Prepare briefings, supporting documentation and practical arrangements where required.Process Improvement and Digital Transformation:- Contribute to the review, simplification and standardization of administrative processes affecting Research Groups.- Participate in digital-transformation initiatives led by the releva

📌 Research Group Officers (Castelldefels)
🏢 Barcelona Institute Of Science And Technology (Bist)
📍 Castelldefels