Who we are

We’re building a new way to deliver healthcare — one that is fast, accessible, and designed for real-world scale. By combining technology, data, and clinical rigor, we’re creating seamless health experiences that put people first. We’re a growing, profitable company working alongside leading players in the healthcare and life sciences space, and partnering on large-scale initiatives that aim to transform how early detection and population health are approached. We move quickly, take ownership, and hold a high bar for everything we do. There’s a strong sense of momentum, and plenty of room to shape what comes next. Main Responsibilities

Projects and program support

Own workstreams inside cross-functional projects, from scoping and planning through implementation and follow-up. Break broad objectives down into concrete tasks, milestones, owners and deliverables. Coordinate day to day with internal teams and external partners, keeping people aligned and projects moving. Flag risks, dependencies and blockers early, and help resolve them. Keep project tracking, documentation and reporting up to date and genuinely useful. Handle several parallel priorities in a fast-moving environment. Contribute to projects in specialised or regulated areas (regulatory, compliance, quality), working alongside internal and external experts. Get up to speed quickly on unfamiliar topics: enough to structure the problem, ask the right questions and keep things moving. Work with subject-matter experts without needing to be the expert yourself, making sure timelines and next steps stay clear. Data and reporting

Help build Ailin's data governance framework:



mapping data sources, flows, definitions and ownership across teams and processes. Propose and apply practical rules that improve data quality, consistency and reliability. Build and maintain operational KPIs and the reporting around them. Use data to spot issues, understand root causes and support operational decisions. Turn business and operational needs into clear requirements for technical colleagues. Process and continuous improvement

Identify inefficiencies, bottlenecks, manual work, quality issues and scalability constraints through both process analysis and data. Design and implement simpler, more robust ways of working. Prepare the documentation, checklists and controls that make a process repeatable. Measure the impact of changes once they are live to ensure continuous improvement. Stakeholders and partners

Be a reliable day-to-day project contact for internal teams, pharmaceutical clients and healthcare partners. Prepare and run project meetings, and follow up rigorously on what was agreed. Translate what stakeholders and clients need into concrete operational plans. Communicate clearly and concisely, in writing and in meetings. Required Skills & Experience

Around 2–4 years of professional experience,



ideally in consulting or another structured, project-based environment. The role is designed for someone at that stage of their career rather than for a team lead. Interest in healthcare or pharma. Direct exposure is a plus, not a requirement; familiarity with market access, patient pathways, healthcare stakeholders or reimbursement is welcome. Solid project coordination skills: you can hold a plan together, keep owners and deadlines visible, and move things forward without being chased. Comfortable with data. You can structure a problem with numbers, define KPIs and work in Excel or similar tools. This is not a technical data role, but you should enjoy sitting between operations and data. Some exposure to data governance, data quality or data ownership concepts is a plus. A process improvement mindset: you notice inefficiencies and can turn them into practical, workable fixes. Learning agility and curiosity. You are comfortable being new to a topic and getting to a useful level fast. Ownership: give you a problem and you take it forward without needing step-by-step instructions. Clear communicator, comfortable working with clients and senior colleagues. Pragmatic, hands-on and happy in a fast-paced startup where things are still being built. Why join Ailin Health?

Meaningful work with real impact on healthcare. High ownership and autonomy from day one. Shape processes and ways of working as we grow. Work with leading pharma and healthcare partners. Broad exposure across operations, data and healthcare. Close collaboration with senior leadership.

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📌 Operations Associate (Madrid)
🏢 Ailin.health
📍 Madrid