Qilimanjaro Quantum Tech is a Barcelona-based quantum computing company, a spin-off of the Barcelona Supercomputing Center (BSC), the University of Barcelona (UB) and the Institute for High Energy Physics (IFAE). We build quantum processors and full quantum computer systems, and we are growing fast.
The Office Manager and Administrative Assistant looks after the office and the people in it. It is a two-sided role: on one side, everything that makes the day to day work --- welcoming visitors, suppliers, facilities, supplies, budget, events and travel; We are looking for someone warm and attentive, who enjoys taking care of people and notices what makes a working day easier: a good coffee in the morning, a visitor who is well received, a room that is ready before the meeting starts. It is a highly visible position: you are the first person visitors meet and the person colleagues come to when something in the office needs solving.
Office management
Everything that keeps the office working and welcoming, day to day. Being present and available in the office is part of the role:



colleagues and visitors should always know where to find you.
Answer the telephone and the company's general inboxes, redirect enquiries and take messages.
Run daily office operations and act as the link between internal teams and external suppliers.
Order and manage office supplies --- coffee, fruit, water, stationery and everyday consumables --- keeping stock at the right level.
Build, own and track the office budget: put the numbers together, follow them month to month independently, and flag early anything that needs a decision.
Write, implement and keep office policies and procedures up to date.
Support office growth projects --- refurbishments, new spaces and moves --- as they come along.
Own the aesthetics and cleaning standards of the office.
Organise, store and maintain all fiscal and legal documentation, in compliance with data protection regulations.
Collect and organise general invoic

📌 Office Manager (Barcelona)
🏢 Tamarind Intelligence
📍 Barcelona