Bilingual Operations, Finance and Executive Support Manager

English and Spanish | Predominantly remote | Regular availability in Estepona | 20-25 hours initially, with scope to grow to 40

About Revive

Revive develops and operates technology-enabled powerbank rental services across Spain and other European markets. We work with hospitality venues, hotels, airports, events and other high-footfall locations. Our business combines commercial partnerships, physical operations, customer service, payment flows and technology.

As we expand across several regions and projects, we are looking for a highly reliable, commercially aware and exceptionally organised professional to strengthen our financial administration, operations and executive follow-through.

The role

This is a high-trust ownership role, not a conventional diary-management or administrative position. You will work directly with the founder and ensure that payments, documents, deadlines, customer commitments and follow-ups remain visible and under control.

You will manage the administrative and financial backbone of the business while supporting operations, customer and supplier coordination, CRM discipline and process improvement. The right candidate is financially accurate, operationally practical, commercially aware and comfortable using technology to improve how the company works.

Working arrangement

- Predominantly remote, with the ability to attend meetings in or around Estepona when required.
- Approximately 20-25 hours per week initially, with the possibility of expanding to 40 hours depending on capability, availability and scope.
- Normally two or three focused online or in-person meetings per week, typically lasting one to two hours. Contact will be more intensive during onboarding.
- Adaptable organisation of working hours, combined with dependable availability during agreed weekday windows.
- Professional flexibility during critical bookkeeping, payment and reporting deadlines, selected events and urgent customer or operational incidents. This does not require permanent availability.

You will independently control your own area, obtain missing information and hold senior stakeholders, including the founder, accountable for agreed actions and deadlines. We value outcomes and clear communication, not presenteeism.

What you will own

Financial administration and control The external accountant remains responsible for statutory accounting and tax filings. You will ensure that the underlying administration is complete, accurate and timely.

- Maintain an accurate overview of payments, invoices, deadlines, outstanding balances and recurring obligations.
- Organise financial records, prepare complete bookkeeping handovers and liaise proactively with the external bookkeeper.
- Resolve missing documents, inconsistencies and unexplained transactions.
- Support bank and payment-provider reconciliations and maintain cash-flow and payment-control overviews.
- Coordinate venue commission statements and supplier payments where applicable.
- Escalate overdue items, discrepancies and material risks without waiting to be asked.

Executive and administrative support

- Maintain an action register and convert decisions into owned, time-bound tasks.
- Coordinate relevant meetings,



correspondence, documents and selected appointments.
- Draft professional emails and business documents in English and Spanish.
- Organise contracts, certificates, insurance documents, corporate records, registrations and administrative portals.
- Follow up persistently for missing decisions, documents and actions.

CRM, commercial and customer administration
- Maintain accurate CRM information, monitor overdue follow-ups and support partner documentation.
- Ensure agreements and important correspondence are stored correctly.
- Coordinate commercial-to-operational handovers after partnerships are signed.
- Provide fast, accurate and professional back-office support to customers and partners.

Projects, systems and process improvement
- Coordinate selected projects using clear owners, deadlines and concise status reporting.
- Document and improve recurring workflows.
- Identify administrative bottlenecks and propose practical solutions.
- Support the responsible implementation of AI tools and automations.
- Test new processes and identify valuable next actions when immediate priorities are under control.

Authority, confidentiality and controls

You will receive meaningful ownership and system access. You may prepare payments, but final approval remains subject to Revive's authorisation controls. Decisions, financial actions and blockers must be traceable. Confidential information must be protected, and company documents stored only in approved systems.

Who we are looking for

You are highly organised, numerically confident and attentive to detail. You check whether information is complete, correct and logical rather than simply recording it. You absorb information quickly, distinguish genuine priorities from background noise and create structure without unnecessary bureaucracy.

You combine speed with control. When information is missing or priorities change, you explain the impact and pursue a practical resolution. A strictly task-led mindset will not suit this role. This does not mean unlimited hours; it means owning agreed outcomes.

Essential requirements

- Professional fluency in spoken and written English and Spanish.
- At least three years of relevant experience; five or more years is strongly preferred.
- Practical experience in financial administration, bookkeeping preparation, payment control or a comparable finance-support role.
- Strong numerical accuracy, organisation and document discipline.
- Proven ability to work independently, manage several priorities and maintain oversight.
- Strong follow-up discipline, sound judgement and demonstrated ownership.
- Confidence to manage upwards and follow up firmly with senior stakeholders.
- A constructive, energetic and solution-oriented working style.
- Ability to attend meetings in or around Estepona when required.

Strong advantages





- Professional fluency in French, German and/or Dutch.
- HubSpot or other CRM experience.
- Office management, executive support, operations or project-coordination experience.
- Experience with bookkeepers, accountants, banks or payment providers.
- Practical knowledge of AI, automation or Spanish business administration.
- Experience in an international, start-up, scale-up, hospitality, technology or e-commerce environment.

Engagement and compensation

We are open to established autónomos and candidates seeking employment. Our initial preference is an independent professional services arrangement. Employment may be considered where there is strong mutual conviction or the relationship is more appropriately structured that way.

Compensation will depend on experience, availability, scope and engagement model. We are prepared to pay competitively for demonstrated ownership, financial control and independent execution.

The preferred candidate may first complete a paid two-to-four-week trial with defined deliverables and limited system access. Broader access will follow only after trust and capability are demonstrated. Any employee probation will be documented in the employment contract.

How to apply

Submit your CV in English and a concise supporting statement covering all six points below:

1. Your professional proficiency in English and Spanish, with examples of using both at work, plus any professional capability in French, German or Dutch.
2. Your experience with payments, invoices, bookkeeping preparation, reconciliation, financial records or related controls.
3. One concrete example of a responsibility you managed independently and how you kept it under control.
4. One example of handling competing deadlines, obtaining missing information or resolving an urgent customer or operational issue.
5. One example of a process you organised, improved, documented or standardised.
6. Your practical experience with CRM platforms, AI tools or workflow automation. Limited experience is not automatically disqualifying, but state your current capability clearly.

Please also include

- Current location.
- Preferred weekly commitment between 20 and 40 hours.
- Earliest possible start date.
- Preferred engagement model: autónomo or employment.
- Expected hourly rate, monthly autónomo fee or gross annual salary.
- Confirmation that you can attend meetings in Estepona when required.
- Relevant professional references, if currently available.

Applications that do not address all six areas or include compensation expectations will not be considered. Generic or AI-generated applications without concrete personal examples will be rejected.

Final candidates must be willing to provide relevant professional references. Appointment may be subject to appropriate identity, right-to-work and background verification.

What Revive offers

- A central, high-trust role with substantial autonomy.
- Predominantly remote work and flexibility in organising agreed hours.
- Direct collaboration with the founder and exposure to key business decisions.
- Broad involvement across finance, operations, sales and technology.
- Scope to improve processes, introduce useful automation and grow the role with the company.

📌 Bilingual Operations Finance and Executive Support Manager (Estepona)
🏢 Revive España y Portugal
📍 Estepona