About the job
Por favor, presente su candidatura sin demora si su perfil encaja bien con este puesto, debido al alto nivel de interés.
We are looking for a highly organized, proactive and discreet Executive Assistant / Office Manager to support the partners of a boutique strategic consulting firm. The role spans diary and inbox management, travel, meeting materials and confidential files, alongside real operational responsibility: liaising with accounting on invoicing, project profitability and cost reporting. It also includes managing a portfolio of rental properties and supporting family office administration for one of the partners.
Exceptional judgement, time management and discretion are essential. Work modality:
100% on-site.
Responsibilities ·
Schedule management: Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation. ·
Email and communication management: Filter, respond to, and prioritize emails and calls. ·
Meeting and presentation coordination: Prepare materials, presentations, and meeting minutes. ·
Document and report management: Organize contracts, financial reports, digital/physical files, and confidential documents. ·
Travel and logistics support: Handle flight, hotel, and transportation bookings, and coordinate itineraries. ·
Support in family office operations: Track investments, legal documentation, and administrative tasks. ·
Client and stakeholder interaction: Act as a point of contact and ensure smooth communication. ·
Special project supervision: Assist with strategic initiatives and follow up on key tasks. ·
Coordination with accounting department: invoice retrieval, project ROI calculation, P&L; estimation, cost and activity calculation and reporting ·
Project profitability and team time-allocation tracking: monitor project profitability and how team time is allocated across projects. ·
Management of real estate assets: manage rentals, renew and negotiate contracts, post ads and contact potential clients. ·
Personal tasks: Manage personal matters for the partners (shopping, payments, appointment coordination, etc.).
Requirements ·
Ideally a minimum 5 years of experience in similar roles. ·
Degree in Business Administration, Personal Assistant, Executive Secretariat, or related fields (preferred). ·
Proficiency in Microsoft Outlook, Word, Excel and PowerPoint. ·
Advanced English (minimum C1 level, spoken and written) – mandatory requirement. ·
Ability to work in a fast-paced, high-demand environment. ·
Capacity to handle confidential information with discretion. ·
Excellent communication skills: must have people skills and the ability to engage clients and prepare sales-oriented documents. ·
Proactive, highly organized, and detail-oriented. ·
Nice to have: Basic knowledge of accounting, payroll management, tax submissions
Benefits ·
Competitive salary based on experience. ·
Opportunity for growth in a strategic and investment environment. xghoner ·
Direct interaction with partners and high-level projects.
If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!
📌 Executive Assistant / Office Manager (Madrid)
🏢 LECA
📍 Madrid