About the job

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We are looking for a highly organized, proactive and discreet Executive Assistant / Office Manager to support the partners of a boutique strategic consulting firm.

The role spans diary and inbox management, travel, meeting materials and confidential files, alongside real operational responsibility: liaising with accounting on invoicing, project profitability and cost reporting. It also includes managing a portfolio of rental properties and supporting family office administration for one of the partners. Exceptional judgement, time management and discretion are essential.

Work modality

100% on-site.

Responsibilities

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Schedule management: Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation.

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Email and communication management: Filter, respond to, and prioritize emails and calls.

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Meeting and presentation coordination: Prepare materials, presentations, and meeting minutes.

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Document and report management: Organize contracts, financial reports, digital/physical files, and confidential documents.

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Travel and logistics support: Handle flight, hotel, and transportation bookings, and coordinate itineraries.

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Support in family office operations: Track investments, legal documentation, and administrative tasks.

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Client and stakeholder interaction: Act as a point of contact and ensure smooth communication.

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Special project supervision:



Assist with strategic initiatives and follow up on key tasks.

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Coordination with accounting department: invoice retrieval, project ROI calculation, P&L; estimation, cost and activity calculation and reporting

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Project profitability and team time-allocation tracking: monitor project profitability and how team time is allocated across projects.

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Management of real estate assets: manage rentals, renew and negotiate contracts, post ads and contact potential clients.

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Personal tasks: Manage personal matters for the partners (shopping, payments, appointment coordination, etc.).

Requirements

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Ideally a minimum 5 years of experience in similar roles.

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Degree in Business Administration, Personal Assistant, Executive Secretariat, or related fields (preferred).

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Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.

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Advanced English (minimum C1 level, spoken and written) – mandatory requirement.

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Ability to work in a fast-paced, high-demand environment.

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Capacity to handle confidential information with discretion.

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Excellent communication skills: must have people skills and the ability to engage clients and prepare sales-oriented documents.

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Proactive, highly organized, and detail-oriented.

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Nice to have: Basic knowledge of accounting, payroll management, tax submissions

Benefits

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Competitive salary based on experience.

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Opportunity for growth in a strategic and investment environment. xugodme

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Direct interaction with partners and high-level projects.

If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!

📌 Executive Assistant / Office Manager (Madrid)
🏢 LECA
📍 Madrid