About the job We are looking for a highly organized, proactive and discreet Executive Assistant / Office Manager to support the partners of a boutique strategic consulting firm. The role spans diary and inbox management, travel, meeting materials and confidential files, alongside real operational responsibility: liaising with accounting on invoicing, project profitability and cost reporting. It also includes managing a portfolio of rental properties and supporting family office administration for one of the partners. Exceptional judgement, time management and discretion are essential. Work modality: 100% on-site. Responsibilities · Schedule management: Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation. · Email and communication management: Filter, respond to, and prioritize emails and calls. · Meeting and presentation coordination: Prepare materials, presentations, and meeting minutes. · Document and report management: Organize contracts, financial reports, digital/physical files, and confidential documents. · Travel and logistics support: Handle flight, hotel, and transportation bookings, and coordinate itineraries. · Support in family office operations: Track investments, legal documentation, and administrative tasks. · Client and stakeholder interaction: Act as a point of contact and ensure smooth communication. · Special project supervision: Assist with strategic initiatives and follow up on key tasks. · Coordination with accounting department: invoice retrieval,



project ROI calculation, P&L estimation, cost and activity calculation and reporting · Project profitability and team time-allocation tracking: monitor project profitability and how team time is allocated across projects. · Management of real estate assets: manage rentals, renew and negotiate contracts, post ads and contact potential clients. · Personal tasks: Manage personal matters for the partners (shopping, payments, appointment coordination, etc.). Requirements · Ideally a minimum 5 years of experience in similar roles. · Degree in Business Administration, Personal Assistant, Executive Secretariat, or related fields (preferred). · Proficiency in Microsoft Outlook, Word, Excel and PowerPoint. · Advanced English (minimum C1 level, spoken and written) – mandatory requirement. · Ability to work in a fast-paced, high-demand environment. · Capacity to handle confidential information with discretion. · Excellent communication skills: must have people skills and the ability to engage clients and prepare sales-oriented documents. · Proactive, highly organized, and detail-oriented. · Nice to have: Basic knowledge of accounting, payroll management, tax submissions Benefits · Competitive salary based on experience. · Opportunity for growth in a strategic and investment environment. · Direct interaction with partners and high-level projects. If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!

📌 Executive Assistant / Office Manager (Madrid)
🏢 Boutique Strategic Consulting Firm
📍 Madrid