About the jobPor favor, presente su candidatura sin demora si su perfil encaja bien con este puesto, debido al alto nivel de interés.We are looking for a highly organized, proactive and discreet Executive Assistant / Office Manager to support the partners of a boutique strategic consulting firm.The role spans diary and inbox management, travel, meeting materials and confidential files, alongside real operational responsibility: liaising with accounting on invoicing, project profitability and cost reporting. It also includes managing a portfolio of rental properties and supporting family office administration for one of the partners. Exceptional judgement, time management and discretion are essential.Work modality: 100% on-site.Responsibilities- Schedule management: Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation.- Email and communication management: Filter, respond to, and prioritize emails and calls.- Meeting and presentation coordination: Prepare materials, presentations, and meeting minutes.- Document and report management: Organize contracts, financial reports, digital/physical files, and confidential documents.- Travel and logistics support: Handle flight, hotel, and transportation bookings, and coordinate itineraries.- Support in family office operations: Track investments, legal documentation, and administrative tasks.- Client and stakeholder interaction: Act as a point of contact and ensure smooth communication.- Special project supervision:



Assist with strategic initiatives and follow up on key tasks.- Coordination with accounting department: invoice retrieval, project ROI calculation, P&L; estimation, cost and activity calculation and reporting- Project profitability and team time-allocation tracking: monitor project profitability and how team time is allocated across projects.- Management of real estate assets: manage rentals, renew and negotiate contracts, post ads and contact potential clients.- Personal tasks: Manage personal matters for the partners (shopping, payments, appointment coordination, etc.).Requirements- Ideally a minimum 5 years of experience in similar roles.- Degree in Business Administration, Personal Assistant, Executive Secretariat, or related fields (preferred).- Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.- Advanced English (minimum C1 level, spoken and written) – mandatory requirement.- Ability to work in a fast-paced, high-demand environment.- Capacity to handle confidential information with discretion.- Excellent communication skills: must have people skills and the ability to engage clients and prepare sales-oriented documents.- Proactive, highly organized, and detail-oriented.- Nice to have: Basic knowledge of accounting, payroll management, tax submissionsBenefits- Competitive salary based on experience.- Opportunity for growth in a strategic and investment environment. xqysrnh- Direct interaction with partners and high-level projects.If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!

📌 Executive Assistant / Office Manager (Madrid)
🏢 LECA
📍 Madrid